May 2026 Draft Minutes
SWINDERBY PARISH COUNCIL
DRAFT MINUTES OF
SWINDERBY PARISH COUNCIL
ANNUAL PARISH COUNCIL MEETING
held on 11th May 2026
Held at Swinderby Village Hall
Present: Cllr G Lloyd (Chair), Cllrs. A Haig, S Longson, N Marris, and R Hodgson.
Clerk: S Aikman
Also in attendance: Cllr P Overton (NKDC), Cllr M Elliot (NKDC) and 2 members of the public. Apologies had been received from Cllr A Woodruff (LCC).
1. Election of Chair and to receive Declaration of Acceptance of Office.
Following a vote it was unanimously resolved that Cllr G Lloyd be elected Chair of the Council. Cllr Lloyd signed the Declaration of Acceptance of Office.
2. Election of Vice-Chair and to receive Declaration of Acceptance of Office.
Following a vote it was unanimously resolved that Cllr L Carter be elected Vice-Chair of the Council. Cllr Carter signed the Declaration of Acceptance of Office.
The meeting was suspended to allow a Public Forum.
Public Forum
A member of the public raised concerns about anti-social behaviour. Cllr Lloyd reported that the police had been informed of previous incidents.
Cllr Mitch Elliott reported that the ward walk day would be on 29th May. Cllr Elliott was also accompanying the property team to Newton Close on 21st May.
Cllr Peter Overton gave his annual report, which would be added to the website.
The meeting resumed.
3. To receive any apologies for absence.
None
4. To receive any declarations of interest
In accordance with the Localism Act 2011 and consider any requests for dispensation in relation to Disclosable Pecuniary Interests or any other interests as outlined in the Council’s Code of Conduct.
Cllr Lloyd declared an interest to item 9.
5. To receive the Annual Report of the Village Hall committee.
This had been presented in the Annual Parish meeting.
6. To confirm that the Parish Council continues to meet the requirements of the Parish Council’s (General Power of Competence) (Prescribed Conditions) Order 2012 (SI21012/965).
Confirmed that 6 of the 7 Councillors were elected in 2023 and the Clerk holds the Certificate in Local Council Administration PG 2013. The GPC therefore continues to be adopted.
7. To receive and approve the minutes of the Parish Council meeting 13th April 2026, previously circulated to members and published in draft to the website as required under the Transparency Code for Smaller Authorities.
Following a vote, it was resolved unanimously that the minutes from the Parish Council meeting on 13th April 2026 were an accurate record of the meeting.
8. Finance
a. To formally note Items of Income
£25,275 precept had been received. £400 had been received in donations towards LinkUp costs.
b. To approve items of expenditure.
| 26/004 | 30.04.2026 | Unity | Bank charges | £7.00 |
| 26/005 | 30.04.2026 | C B Ground Maintenance | Grass cutting | £557.50 |
| 26/009 | 11.04.2026 | JDMN Telecommunicatrions LTD | Wi-Fi | £40 |
| 26/010 | 11.05.2026 | D Veach | Painting benches | £280 |
| 26/011 | 11.05.2026 | T Shaw | Internal Audit | £120 |
| 26/012 | ESPO | Stationary | £48.12 |
Expenditure including Clerk’s salary, PAYE and pension approved unanimously.
c. Bank reconciliation for the year to date was approved unanimously.
d. To review spend against budget.
Reviewed.
e. To consider the quote for Parish Council insurance.
Following a vote, it was unanimously resolved to renew the Parish Council insurance at a cost of £1,990.14.
f. To receive the Internal Auditor’s report.
The Internal Auditor had sent a report, all items were satisfactory. The recommended IT policy was reviewed by the Council and, following a vote, it was unanimously resolved that this was adopted. The internal auditor had completed the Annual Internal Report 2025/26 and this would be sent to the External Auditors with the completed Annual Governance Review.
g. To review the effectiveness of the system of internal control and consider the findings prior to completing the Annual Governance Statement on the Annual Return for 2025/26.
All items were reviewed, and the Annual Governance Statement was completed.
h. To approve the Annual governance statement on the Annual Return for 2025/26.
Following a vote it was unanimously resolved to approve the Annual Governance Statement.
i. To consider the Accounting Statements by the members meeting as a whole.
The Accounting statements were considered.
j. To approve the Accounting Statements for 2025/26 on the Annual Return.
Following a vote it was unanimously resolved to approve the accounting statements and end of year bank reconciliation for 2025/26.
k. Accounting Statements to be signed and dated by the Chair.
The Accounting Statements were signed and dated by the Chair.
l. The Period for exercise of Public Rights
The period was set for Wednesday 3 June – Tuesday 14 July 2026. ACTION: Clerk
9. Planning and Tree works
a. Applications Received
|
26/0528/HOUS |
Proposed two storey side extension and single storey garage extension |
3 Manor Road Swinderby Lincoln Lincolnshire LN6 9LS |
No objections. |
b. Applications Decided
| 26/0222/LBCApproved | Amendment to LBC ref 25/0225/LBC (Single storey extension and alterations to existing dwelling) - notably replacement of approved window on west elevation with a new glazed door and associated room change from Cloak / Shower Room to Boot Room. | Otter Barn, Newark Road, Swinderby |
|
26/0204/LBC Approved |
Internal alterations to form supported living units and communal lounge / dining / kitchen space. |
The Old Vicarage, 61 High Street, Swinderby |
10. To review the Financial Regulations and update as necessary.
Financial Regulations were reviewed and, following a vote, it was unanimously agreed that they still met the needs of the Parish Council without amendment.
11. To review the Standing Orders and update as necessary.
Standing Orders were reviewed and, following a vote, it was unanimously agreed that they still met the needs of the Parish Council without amendment.
12. To receive any updates on the Swinderby Summer Sunday on the 31st May.
Stalls had now been arranged. Donations were expected from Tarmac and from The Lost Village. The overall costs were expected to be £1,300 - £1,400. The Guide Dogs, Falconry and 2 bands had been arranged. Cllr Lloyd would ask Cllr Overton to open the event.
13. To consider the position of the Parish Council in terms of the planning application re the sub-station at Navenby.
Cllr Overton reported:
- Papers relating to proposed solar farms had been submitted to NKDC by the National Grid, these were unlikely to be considered by planning before the summer.
- The Scopwick solar plans were being challenged by a Judicial Review.
- None of the solar farms can go ahead without the Navenby proposal being agreed.
Cllr Overton commented that NKDC were not against green energy but agreed that proposals should all go through the proper planning process. The requirement for energy was being over supplied and this cost money. Concerns were raised about the cumulative effect of all of the very large proposed sites. Concerns were also discussed that supplying companies seemed to have no employees and could eventually be tracked back to China.
The Parish Council confirmed their view of being in support of green energy, but opposed the mass solar farms.
14. To identify strategies to encourage the involvement of others, including the younger people, in PC issues thereby raising knowledge regarding how a PC runs and hence supporting continuity.
It was agreed to start with further use of social media to inform the community and invite views from the community.
15. To report on maintenance works and litter picking undertaken and required.
The benches had all been stained. Planters were being adopted, others would be planted by the Parish Council and a litter pick would be undertaken.
16. Clerk and Councillors Reports (for information only), including a review of actions from minutes and matters that Councillors wish to be brought to the next or subsequent meetings.
No decisions may be made under this section, but councillors may wish to use this to flag up issues.
Cllr Carter reported that the school were designing a litter picking poster.
Cllr Haig open a discussion on the benches required for Jubilee Park.
Cllr Lloyd reported that a meeting was to be held with Kisimul School on 8th June and this would be reported at the next meeting.
17. Correspondence
To note correspondence received.
|
Date |
Received From |
Description |
|
21.04.2026 |
Resident |
Litter pick |
|
22.04.2026 |
NKDC |
Change to our Tree within a Conservation Area (TCA) procedure. |
|
01.05.2026 |
Pensions Regulator |
Confirmation of compliance |
|
11.05.2026 |
NKDC |
Consultation on Proposed Updates to Local Validation Lists |
18. Date of next meeting
Parish Council Meeting 8th June 2026, 7.30pm.
Meeting closed at 8.55 pm
Signed………………………………………… Date……………………………..