Publication Scheme Schedule of Charges
Information available from Swinderby Parish Council under the Model Publication Scheme – Adopted 14 May 2018
Reviewed February 2023
| Information to be published | How the information can be obtained | Cost |
| Class1 - Who we are and what we do (Organisational information, structures, locations and contacts) This will be current information only. |
All the available information shown below can be obtained from the Parish Clerk | |
| Who’s who on the Council and its Committees | Hard copy, email and website | 10p per page + pp |
| Contact details for Parish Clerk and Council members: (named contacts where possible with telephone number and email address (if used) Parish Clerk: Sue Aikman tel: 07922 312159 email: SwinderbyParishCouncil@gmail.com |
As above | 10p per page + pp |
| Location of main Council office and accessibility details Parish Clerk Available for contact in person by prior arrangement, by phone, by email and by post |
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| Staffing structure - Part-time clerk | ||
| Class 2 – What we spend and how we spend it (Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit) Current and previous financial year as a minimum Collingham Parish Accounts |
Hard copy and email (for electronically available documents) | 10p per page + pp |
| Annual return form and report by auditor | Hard copy, email and website | 10p per page + pp |
| Precept – recorded in the minutes | Hard copy, email and website | 10p per page + pp |
| Financial Standing Orders and Regulations | website or hard copy and email | 10p per page + pp |
| List of current contracts awarded and value of contract – recorded in the minutes | Hard copy, email and website | 10p per page + pp |
| Members’ allowances and expenses – recorded in the minutes | Hard copy, email and website | 10p per page + pp |
| Class 3 – What our priorities are and how we are doing Strategies and plans, performance indicators, audits, inspections and reviews |
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| Action Plan | Hard copy, email | 10p per page + pp |
| Annual Report to Parish or Community Meeting (current and previous year as a minimum) | Hard copy, email and website | 10p per page + pp |
| Class 4 – How we make decisions Decision making processes and records of decisions Current and previous council year as a minimum. Recorded in the minutes. |
hard copy or website | 10p per page + pp |
| Timetable of meetings (Council, planning committee meetings and parish meetings) | Hard copy, email, website and notice board | 10p per page + pp |
| Agendas of meetings | As above | 10p per page + pp |
| Minutes of meetings (as above) – N.B. this will exclude information that is properly regarded as private to the meeting. | Hard copy, email, website and notice board | 10p per page + pp |
| Reports presented to council meetings – N.B. this will exclude information that is properly regarded as private to the meeting. | Refer to minutes of that meeting available on website or hard copy and email | 10p per page + pp |
| Responses to consultation papers | In minutes, as above | 10p per page + pp |
| Responses to planning applications | In minutes, as above | 10p per page + pp |
| Class 5 – Our policies and procedures (Current written protocols, policies and procedures for delivering our services and responsibilities) Current information only |
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| Policies and procedures for the conduct of council business: Procedural standing orders Code of Conduct Policy statements Procedure documents |
Hard copy, email and website. | 10p per page + pp |
| Policies and procedures for the provision of services and about the employment of staff: Equality and diversity policy Health and safety policy Policies and procedures for handling requests for information Complaints procedures (including those covering requests for information and operating the publication scheme) |
Hard copy , email and website | 10p per page + pp |
| Data Protection policy | Hard copy ,email and website | 10p per page + pp |
| Records management policies (records retention, destruction and archive) | Hard copy ,email and website | 10p per page + pp |
| Data protection policies | As per Data Protection Act requirements | 10p per page + pp |
| Schedule of charges (for the publication of information) | As documented in this publication | |
| Class 6 – Lists and Registers Currently maintained lists and registers only |
hard copy or email | |
| Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice) | North Kesteven District Council | |
| Assets Register | Hard copy , email and website | 10p per page + pp |
| Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils) | ||
| Register of members’ interests | Hard copy , email, website and NKDC website | 10p per page + pp |
| Register of gifts and hospitality | Hard copy and email | 10p per page + pp |
| Class 7 – The services we offer (Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses) Current information only |
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| Parks, playing fields and recreational facilities | Hard copy, email and website | 10p per page + pp |
| Seating, litter bins, clocks, memorials and lighting | Hard copy. email and website | 10p per page + pp |
Contact details: Sue Aikman, Parish Clerk, The Willows, Old Wood, Skellingthorpe, Lincolnshire, LN6 5UA
Telephone: 07922 312159 email: SwinderbyParishCouncil@gmail.com
SCHEDULE OF CHARGES
This describes how the charges have been arrived at and should be published as part of the guide.
| TYPE OF CHARGE | DESCRIPTION | BASIS OF CHARGE |
| Disbursement cost | Photocopying @ 10p per sheet (black & white) | Actual cost * |
| Postage @ 58p or 79p | Actual cost of Royal Mail standard 2nd class (small or large letter) plus 10p per envelope * | |
* the actual cost incurred by the public authority