2023 Parish Council Minutes of Meetings

SWINDERBY PARISH COUNCIL

MINUTES OF THE SWINDERBY PARISH COUNCIL MEETING held on 17th April 2023 held at Swinderby Village Hall

Present:  Cllr G Lloyd (Chair), Cllr. L Carter (Vice Chair), Cllrs. R Hodgson, S Longson, G Beales N Marris and J Gagg.

Clerk: S Aikman

Also in attendance:  Cllr P Overton and 2 members of the public.

Public Forum

The Parish Council were asked to consider a collection point for batteries.  This would be added to the May agenda.

ACTION: Clerk

A discussion was held about an empty property.  Cllr Lloyd would contact the owner and the Clerk would contact NKDC if no response was received.

ACTION: Cllr Lloyd and the Clerk

Cllr Overton would forward his annual report to the Clerk.

1.   To receive any apologies for absence

None.

2.   To receive any declarations of interest

None.

3.   To receive the minutes of the Parish Council Meeting 13th March 2023 previously circulated to members

Following a vote it was resolved unanimously that the minutes from 13th March 2023 were an accurate record of the meeting.

It was noted that:

- Cllr Marris was still sourcing a suitable container.
- The Autism awareness event held by Kisimul School had been a positive exercise.
- The bench on Bulpit Lane had been repaired.
- The lamppost poppies had been received.

4.   Finance

a.   To formally note Items of Income

b.   To consider the quote for lawnmower insurance.

Following a vote it was unanimously resolved to renew the lawnmower insurance at a cost of £136.11.

ACTION: Clerk

c.   To formally approve items of expenditure:

Expenditure including Clerk’s salary, PAYE and pension approved unanimously

d.   Bank reconciliation for the year to date was approved unanimously.

e.   To review spend against budget.

Reviewed.

f.   To consider arranging for LALC to undertake an internal audit.

The Clerk would arrange for the internal audit to be undertaken.

ACTION: Clerk

5.   Planning

a)   Applications Received

b)   Applications Decided

6.   To consider plans for the Annual Parish Meeting and Annual Parish Council Meeting on 15th May 2023.

The Annual Parish Meeting would be held at 7pm and followed by the Annual Parish Council meeting at 7.45pm.

Plans for 2024 would include a separate date for the Annual Parish Meeting.

7.   To report on any updates to the development of the Neighbourhood Plan.

A public meeting was being planned for 6.30pm on 12th May.  The meeting would be led by Luke Brown from L.A.B. Planning Services and would include a Q&A session.  The Housing needs assessment had been completed.  A character assessment will be commissioned and would use the previously completed assessment as a base line.  The consultants would be taking photographs of the areas that residents felt were important.  The Neighbourhood Plan would show areas that the community were wishing to protect and those which may be considered for development.

Grant that was unspent during the 2022/23 financial year had been returned.

Information was going into the Link Up updating residents on progress being made.

Gravel extraction was discussed including the Local Mineral Plan.

It was hoped that the draft plan would be ready by September.  The Plan would then go to consultation with relevant parties and then back to the community for consultation.

8.   To discuss plans for the Summer Fete.

Swinderby Trust, Swinderby Parish Council, Friends of Swinderby School and the Preschool were working together on the event that was planned for 1-5pm on 4th June. 

It was hoped that the event would be an opportunity to bring the community together and allow groups to promote themselves as well as possibly raise some funds.

Current plans included:  Lincoln Belly Dancers, 2 bands, children’s sports, tug of war, stalls and an ice cream van.

Kisimul School, the Scouts and the Bowls Club would be contacted about the event.

ACTION: Cllrs

The Clerk would check that the Parish Council’s Public Liability Insurance would cover the event.

ACTION: Clerk

A quote had been received for the provision of 2 toilets at a cost of £190.  Accessibility would be checked.

ACTION: Cllr Lloyd

9.   To receive any updates from the Swinderby Trust.

This item was deferred until a future meeting.

10.   To receive updates on the Jubilee Play Area sign and the orchard signs.

Cllr Marris and Carter would provide information to enable the Play Area sign to be ordered.  The Clerk was following up the order of the orchard signs.

ACTION: Cllrs Marris and Carter and the Clerk 

To update on plans for the Coronation including planting a tree.

It had been confirmed by NKDC that the triangle was not a suitable position for planting a replacement tree.  A discussion was held about planting a flower bed instead of a tree and installing a village sign.

ACTION: Cllr Beales will investigate a suitable village sign.

The crowns would be going back up on the lampposts and residents would be encouraged to put up bunting.  Big Lunch was being organised in the Village Hall from 12-2 on the 7th May.                                                    

11.   Clerk and Councillors Reports (for information only), including a review of actions from minutes and matters that Councillors wish to be brought to the next or subsequent meetings.

No decisions may be made under this section, but councillors may wish to use this to flag up issues.

Cllr Marris had obtained a quote for dealing with moles on the Jubilee Play Area at an initial cost of £150 and on the Playing Field for £200.  The quote was within the amount that had previously been agreed.  An ongoing contract would be considered following this initial clearance.  The Clerk would send the grass contractor’s number to Cllr Marris so that plans for grass cutting could be considered at the time of the planned clearance.  Councillors would be cutting the Playing Field.

ACTION: Clerk and Cllrs Marris and Longson

A Basic First Aid Course and Defibrillator course were still being planned.

ACTION: Cllr Lloyd.

Cllr Carter reminded all Councillors that election expenditure forms, including those with no costs, had to be returned.  All Councillors should bring their forms to the May meeting so that they could be sent in to NKDC.

ACTION: All Councillors

A discussion was held about the loss of PCSOs.  North Hykeham Police were to be asked how the Parish was going to be covered without the PCSOs.

ACTION: Clerk

12.   Correspondence

To note correspondence received.

Date of next meeting 

Annual Parish meeting 7pm Monday 17th April 2023.
Annual Parish Council meeting 7.45pm Monday 17th April 2023.

Meeting closed at 9.18pm