2024 Parish Council Minutes of Meetings

SWINDERBY PARISH COUNCIL
DRAFT MINUTES OF
SWINDERBY PARISH COUNCIL 
PARISH COUNCIL MEETING 
held on 11th November 2024
Held at Swinderby Village Hall

Present:  Cllr G Lloyd (Chair), Cllr L Carter (Vice Chair), Cllrs. R Hodgson, S Longson, N Marris and A Haig.
Clerk: S Aikman
Also in attendance: Cllr A Briggs (LCC) and 1 member of the public

Public Forum
Cllr P Overton (NKDC) and Cllr M Elliott (NKDC) had sent their apologies.
Cllr Lloyd would send the current Emergency Plan to Cllr Briggs.  This would be reviewed at the next meeting.                                ACTION:  Cllr Lloyd and Clerk

1.    To receive any apologies for absence.
Apologies received from Cllr. J Gagg. Apologies accepted.
2.    To receive any declarations of interest
In accordance with the Localism Act 2011 and consider any requests for dispensation in relation to Disclosable Pecuniary Interests or any other interests as outlined in the Council’s Code of Conduct.
None
3.    To receive and approve the minutes of the Parish Council meeting 14th October 2024, previously circulated to members and published in draft to the website as required under the Transparency Code for Smaller Authorities. 
Following a vote it was resolved unanimously that the minutes from 14th October 2024 were an accurate record of the meeting.

Progress reported on matters discussed:
- There would be no trains stopping at Swinderby for a month due to leaves on the line. Cllr Briggs would contact Caroline Johnston to raise the issue.  Cllr Lloyd would contact East Midlands Railway.                                ACTION: Cllr Lloyd
- Severn Trent had reported that they are looking for a solution for problems caused by the drains from Morton Hall.
- Cllr Longson would look at options for a new Speed Indicator Device and report at the next meeting.                                        ACTION: Cllr Longson
- Cllr Marris would source a suitable post for Moor Lane        ACTION: Cllr Marris
- Cllr Lloyd had spoken to the developer about the area in front of the school

4.    Finance
a.    To formally note Items of Income

b.    To formally approve items of expenditure

      All expenditure including Clerk’s salary, PAYE and pension was presented by the Clerk and examined, verified and certified by the Council and approved unanimously.

c.    Bank reconciliation for the year to date was approved unanimously.

d.    To review spend against budget.
Reviewed.

e.    To consider grass cutting quotes for 2025.
Deferred until next meeting.

f.    To consider the draft budget for 2025/26.
Reviewed and to be considered further at the next meeting. New pay scales had been included and were to be back dated to April 2024.

g.    To report on submitted VAT reclaim.
£2,862.07 claimed and received.
5.    Planning
a)    Applications Received

b)   Applications Decided

6.    To report on repairs needed to the play equipment and consider quotes received. 
Cllr Haig reported that some areas needed ground repairs with replacement matting. 2 contractors were providing quotes.
Following a discussion it was agreed that funding would be applied for to purchase additional play equipment.
Cllr Lloyd would update the Jubilee Park project plan for review.     ACTION: Cllr Lloyd
Cllr Lloyd would contact Will Britnell to remove the brambles from near the tarmac path in Jubilee Park.                                    ACTION: Cllr Lloyd
New play equipment and repairs, including quotes received, would be added to the December agenda.                                        ACTION: Clerk
The fence belonging to Chennels, at the edge of the park, was in need of repair.  Mr Chennels would be contacted.                                ACTION: Cllr Lloyd
7.    To arrange servicing of the lawnmower.
Cllr Longson reported that there had been repeated problems with the lawn mower, including battery, electronic clutch and flat tyres.  A quote would be obtained for service and repairs.  Quotes would be circulated.  Following a vote, it was unanimously resolved that the work could be undertaken if the cost was below £1,000 or brought back to the December meeting for consideration if above this amount.
8.    To consider purchasing removable goal posts for Jubilee Park.
Following a vote, it was unanimously resolved that 2no. 6’ x 8’ goal posts could be purchased at a cost of £689.09 including VAT.  A quote was being obtained for installation of these posts and re-siting of the original posts to the playing field.
9.    To receive any further updates on the Church Farm Development.
It was reported that water had been flowing off the site and into the garage at Rose Cottage.  The contractors had been quick to respond to the problem.
Cllr Lloyd would email NKDC Planning regarding:
- rain from site, including blocked drains
- Biodiversity net gain
The developer would be contacted regarding the net biodiversity gain, village hall and carpark and area in front of the schools and the church.                   ACTION: Cllr Lloyd                                                                            
10.    To discuss foul water pumping on Station Road.
Severn Trent have advised that they are considering the options.
11.    To report on any updates to the development of the Neighbourhood Plan.
Work has been ongoing with editing and the resolution for maps.  Non-designated listed buildings could be changed to ‘buildings of local and community interest’.  The public consultation was due to start in January.
12.    To receive any updates on the requested fire safety report requested.
It had been reported that the Light and Life Mission building was broadly compliant.  Cllr Lloyd would raise concerns over numbers attending with the Fire Safety Officer. ACTION: Cllr Lloyd
13.    Clerk and Councillors Reports (for information only), including a review of actions from minutes and matters that Councillors wish to be brought to the next or subsequent meetings.
No decisions may be made under this section, but councillors may wish to use this to flag up issues.
Cllr Marris reported that the Playing Field grass would be cut in spring.
Cllr Carter reported that the School Council would be looking at nest boxes and bat boxes for Jubilee Park and the Playing Field after Christmas.
Station Road Playing Field development and use was to be a future agenda item.                                                          ACTION: Clerk
Pride in our Parish would be a future agenda item.  A discussion was held about a possible survey at the same time as the Neighbourhood Plan.                ACTION: Clerk
14.    Correspondence
To note correspondence received.

15.     Date of next meeting 
 Parish Council meeting 7.30pm Monday 2nd December 2024
 
Meeting closed at 9.09pm

Signed…………………………………………    Date……………………………..