2024 Parish Council Minutes of Meetings

SWINDERBY PARISH COUNCIL

DRAFT MINUTES OFSWINDERBY PARISH COUNCIL PARISH COUNCIL MEETING held on 14th October 2024
Held at Swinderby Village Hall

Present:  Cllr G Lloyd (Chair), Cllr L Carter (Vice Chair), Cllrs. R Hodgson, S Longson and A Haig.
Clerk: S Aikman
Also in attendance: Cllr M Elliott (NKDC) and 2 members of the public

Public Forum
Cllr P Overton (NKDC) and Cllr A Briggs (LCC) had sent their apologies.
Cllr Elliott reported that:
- Katherine Marriott had been appointed as the new Chief Executive for NKDC.
- Food waste collection trials would take place from October to January. In-house food caddies were being provided.  It was planned for the system to be used by April 2025 for residents and businesses.
- Further public consultations on proposed solar farms would take place on 9th November at Thorpe Village Hall and on 23rd November at Witham St Hughs.
A member of the public reported that they had received a response regarding the Station waiting room but there was still no information about when it would reopen. 
Concerns were also raised regarding parking and associated safety issues in the vicinity of the schools at certain times of the day. 

1.    To receive any apologies for absence.
Apologies received from Cllr. J Gagg. Apologies accepted.

2.    To receive any declarations of interest
In accordance with the Localism Act 2011 and consider any requests for dispensation in relation to Disclosable Pecuniary Interests or any other interests as outlined in the Council’s Code of Conduct.
None

3.    To receive and approve the minutes of the Parish Council meeting 9th September 2024, previously circulated to members and published in draft to the website as required under the Transparency Code for Smaller Authorities. 
Following a vote it was resolved unanimously that the minutes from 9th September 2024 were an accurate record of the meeting.
Progress reported on matters discussed:
- Cllr Lloyd would find an address for the resident who kindly installed the bench.                                                    ACTION Cllr Lloyd
- Kisimul school had been contacted about plans for the new development but there was no further information at this time.

4.    Finance
a.    To formally note Items of Income

b.    To confirm invoices sent for litter picking and grass cutting contribution.
Invoices had been sent for £174 litter picking and £741.76 grass cutting.
c.    To acknowledge receipt of CiL funding and to confirm spending and reporting requirements.
Receipt was acknowledged and a discussion was held on the appropriate use of CiL funding.  Initial plans included goal posts and grass cutting.  The recently purchased bench could be covered by previous CiL funding received.
d.    To formally approve items of expenditure

      All expenditure including Clerk’s salary, PAYE and pension was presented by the Clerk and examined, verified and certified by the Council and approved unanimously.

e.    Bank reconciliation for the year to date was approved unanimously.

f.    To review spend against budget.
Reviewed.

5.    Planning
a)    Applications Received
None            
b)   Applications Decided
None            

6.    To report on changes to LALC services.
The Clerk reported on the sudden passing of Pete Langford.  Pete was the webmaster for LALC and had provided an excellent, supportive and professional service to Parish Councils and their Clerks for the maintenance of Parish websites.  Condolences had been sent to Pete’s wife through LALC.
LALC had put support in place for the maintenance of the parish websites.

7.    To consider purchasing a replacement defibrillator cabinet.
Following a discussion, it was resolved to purchase a replacement cabinet through LIVES. The Clerk would order this and Cllr Longson would replace the cabinet once received.     ACTION: Clerk and Cllr Longson.

8.    To report on repairs to the play equipment.
Parts had been ordered but not yet received.  The Clerk would follow this up.    ACTION: Clerk 

9.    To consider purchasing removable goal posts for Jubilee Park. 
Cllr Haig would research the suggested ¾ sized goals and look at the cost of new plates to enable moving the existing goal posts.     ACTION: Cllr Haig

10.    To collate ideas regarding the development of the Playing Field, Station Road. 
Discussions were held about the development of a 5-a-side football area and a new bench.

11.    To receive any further updates on the Church Farm Development.
No further updates at this time.

12.    To discuss and clarify the next steps regarding the CIL, Community Contribution and Provision of Open Space (PoS) monies.
Discussions were held around provision for the School and Church.  Ideas for the use of the funding included Bett’s Field, the footpath to the station, tennis court, legal fees and speed indicator devices.  The possibility of purchasing land was also discussed.  A timeline was needed with criteria.                                    ACTION: ALL

13.    To discuss foul water pumping on Station Road.
Cllr Lloyd would chase Severn Trent again.                    ACTION: Cllr Lloyd

14.    To report on any updates to the development of the Neighbourhood Plan.
The next stage would involve the 6-week public consultation and then the referendum. This would take place early in the new year.  

15.    To report on any responses to requests for additional road safety measures.
The request had been sent through to the traffic team at LCC.  A survey would be undertaken if needed once the new development was complete to consider the need for a school crossing patrol.  A response had not yet been received to the request for a 20mph zone.

16.    Clerk and Councillors Reports (for information only), including a review of actions from minutes and matters that Councillors wish to be brought to the next or subsequent meetings.
No decisions may be made under this section, but councillors may wish to use this to flag up issues.
Cllr Carter would be speaking to the new School Council about the insect boxes.
Cllr Haig asked if any update had been received on the fire safety report requested.  No updates had been received.  Cllr Lloyd would follow this up.        ACTION: Cllr Lloyd
Cllr Haig asked for updates on the ordered swing straps.  The Clerk would follow this up.                                                    ACTION: Clerk
Cllr Lloyd suggested that a village walk-around was needed to identify a full jobs list.                                                        ACTION: ALL

17.    Correspondence
To note correspondence received.

18.     Date of next meeting 
 Parish Council meeting 7.30pm Monday 11th November 2024
 
Meeting closed at 8.52pm