March 2026 DRAFT Minutes
SWINDERBY PARISH COUNCIL
DRAFT MINUTES OF
SWINDERBY PARISH COUNCIL
PARISH COUNCIL MEETING
held on 9th March 2026
Held at Swinderby Village Hall
Present: Cllr G Lloyd (Chair), Cllr L Carter (Vice Chair), Cllrs. A Haig, S Longson, N Marris, and R Hodgson.
Acting Clerk: Cllr L Carter
Also in attendance: Cllr P Overton (NKDC) Apologies had been received from Cllr M Elliot (NKDC)
Public Forum
Councillor Overton reported that at the last NKDC meeting a 2.96% increase in the District portion of council tax was agreed. The LCC portion will be 3%. Cllr Overton said there were 41,000 properties in the district and £5 million pounds had been set aside for Local Government reform. The rise in tax equated to an average of £122 per property. Cllr Overton had suggested that the £5m could be better spent elsewhere e.g. collecting litter from around the county.
1. To receive any apologies for absence
Apologies had been received from Cllr J Gagg and the Clerk. Apologies accepted.
2. To receive any declarations of interest
In accordance with the Localism Act 2011 and consider any requests for dispensation in relation to Disclosable Pecuniary Interests or any other interests as outlined in the Council’s Code of Conduct.
None.
3. To receive and approve the minutes of the Parish Council meeting 9th February 2026, previously circulated to members and published in draft to the website as required under the Transparency Code for Smaller Authorities.
Following a vote, it was resolved unanimously that the minutes from the Parish Council meeting on 9th February 2026 were an accurate record of the meeting.
4. Finance
a. To formally note Items of Income
Unused LinkUp funds of £138.33 and donations of £730 had been received towards costs. 2 invoices were expected during the next month.
b. To approve items of expenditure.
|
25/099 |
23.02.2026 |
Eibe Play Ltd |
Zip wire repairs |
£ 11956.46 |
|
25/100 |
23.02.2026 |
Britnell Tree Services |
Play area tree works |
£ 960.00 |
|
25/104 |
27.02.2026 |
Unity |
Bank charges |
£ 6.00 |
|
25/105 |
17.02.2026 |
JDMN Telecommunications LTD |
Wi-Fi |
£ 40.00 |
Expenditure including Clerk’s salary, PAYE and pension approved unanimously.
The bench agreed at the last meeting had been ordered at a cost of £1.618 plus VAT.
c. Bank reconciliation for the year to date was approved unanimously.
d. To review spend against budget.
Reviewed.
5. Planning and Tree works
a. Applications Received
|
26/0222/LBC |
Amendment to LBC ref 25/0225/LBC (Single storey extension and alterations to existing dwelling) - notably replacement of approved window on west elevation with a new glazed door and associated room change from Cloak / Shower Room to Boot Room. |
Otter Barn, |
No comments |
|
26/0204/LBC |
Internal alterations to form supported living units and communal lounge / dining / kitchen space. |
The Old Vicarage, 61 High Street, Swinderby |
No comments |
e. Applications Decided
|
None |
|
|
6. To report on maintenance works and litter picking undertaken and required.
The Handyman had started work on the village Hall carpark and was making good progress on clearing the area. Any collected green waste would be collected by a local company. Discussion followed on whether he was still needed for 2 days per month but it was agreed that he should continue for March as there was still work to be done in the car park. The weather was preventing him doing some of the other scheduled work at present. It was agreed that the PC container be removed to enable work to be carried out around it. When returned it was agreed that it should be placed parallel to the fence and end on. It was suggested that the container be moved prior to tarmacing the carpark. Cllr Hodgson would look at costs for this. The developer would also be asked if he would consider moving the container. ACTION Cllrs Hodgson and Lloyd
Cllr Hodgson asked if the developer could be asked to consider tarmacking the front of the Village Hall as well as the carpark. The small wall and plants could be removed and the tarmac extended to the building wall. ACTION Cllr Lloyd
Cllrs Longson and Lloyd had planted 10 more trees on Station Road corner and 5 in Jubilee Park. The trees came from the NKDC free trees scheme.
Will Britnell has completed lots of essential tree work in Jubilee Park.
The part missing from the Ninja trail has been fixed. The zip wire has been fixed and the parts from Eibe fitted. The cost was £9,963.72 + VAT, so under budget.
A general sign for the entrance to the park was discussed. Cllrs Haig and Lloyd to revisit this. It was agreed to install another small sign identifying several trees that had been planted for coronations. ACTION: Cllrs Haig and Lloyd
7. To confirm signed agreement with Lincolnshire County Council for grass cutting.
Confirmed.
8. To consider purchasing a strip of land, 230m x 5m, at a cost of £17.5k for a new footpath to the station. Each party would pay their own legal costs.
Cllr Marris had spoken to the land owner who did not want to take a reduced offer for the land but had suggested that the PC could purchase a 5 metre strip rather than a 3 4 metres strip for the same money. Discussion followed about the number of people who walk from the Station into the village and it was agreed that this offer would benefit those people, plus provide an argument for a continued and improved rail service. Following a vote it was unanimously agreed to go ahead with the purchase at £17.5k plus each party to fund their own costs. Grants and possible funding for the footpath to be pursued. Cllr Lloyd would contact Highways on the matter of safety of a path and possible funding. Cllr Marris would confirm the offer to the landowner and ask for details of his solicitor. Cllr Lloyd would contact our solicitor and change the map to show 5 metres not 4 metres. Cllr Marris would produce a timeline.
ACTION: Cllrs Marris and Lloyd
9. To consider an amendment to the S106 agreement including affordable housing and land transfer.
A discussion was held on the issue of proposed changes to the S106 agreement. Cllr Lloyd would write in response to the email request about a reduced area of a strip of land to be given to the PC. In principle the PC agrees with the changes. However, there were concerns that were expressed about the late notification of the proposal and that no discussion had been held with the PC prior to the proposal. Following a vote the proposed changes were unanimously agreed.
10. To consider the pre-renewal questionnaire for Parish Council insurance due on 1st June 2026.
Cllr Lloyd asked all councillors to look at the insurance forms to see what needed be added to or removed from the insurance. ACTION: ALL
11. To consider any updates on Remembrance figures and permanent signs for the Remembrance crosses.
The developer was not interested in placing the figures on the substation, so other ideas need to be sought for placing.
12. Clerk and Councillors Reports (for information only), including a review of actions from minutes and matters that Councillors wish to be brought to the next or subsequent meetings.
No decisions may be made under this section, but councillors may wish to use this to flag up issues.
Cllr Carter reported that the numbers of children seeking places at the school for September were increasing substantially.
Cllr Lloyd suggested that the spring litter pick be held over a weekend i.e. Friday, Saturday and Sunday on the weekend of 20th to 22nd March rather than just one day to increase opportunities for residents to join in. Cllr Lloyd would advertise this on Facebook. ACTION: Cllr Lloyd
Final changes were to be made to the Neighbourhood Plan following feedback from NKDC. The PC was very happy with the Linkup but noted that the cost of production will increase when the Moor Lane estate is populated.
13. Correspondence
To note correspondence received.
|
Date |
Received From |
Description |
|
12.02.2026 |
LCC |
Catch up on the latest Community Resilience Newsletter |
|
13.02.2026 |
NKDC |
Share your views on LGR, access to advanced AI marketing tools and find local events |
|
15.02.2026 |
Resident |
Duke of Edinburgh silver award volunteering |
|
18.02.2026 |
National Highways |
Notification of essential maintenance work - A46 northbound and southbound between Brough and Swinderby. Overnight from Monday 9 March 2026 - end of May 2026. |
|
27.02.2026 |
NKDC |
Local pride, business innovation and upcoming events |
|
28.02.2026 |
Resident |
Litter |
|
03.03.2026 |
LCC |
Government confirms backing for North Hykeham Relief Road |
|
04.03.2026 |
LCC |
Lincolnshire County Council Bus Shelter Grant Scheme |
|
05.03.2026 |
NKDC |
Street Naming: Site Moor Lane, Swinderby. |
Cllr Lloyd would respond to the letter regarding litter.
14. Date of next meeting
Parish Council 7.30pm Monday 13th April 2026.
Meeting closed at 8.52pm
Signed………………………………………… Date……………………………..