2026 Minutes

SWINDERBY PARISH COUNCIL
DRAFT MINUTES OF
SWINDERBY PARISH COUNCIL 
PARISH COUNCIL MEETING 
held on 12th October 2026
Held at Swinderby Village Hall
Present: Cllr G Lloyd (Chair), Cllrs. R Hodgson, A Haig, J Gagg, S Longson, and N Marris.
Clerk: S Aikman 
Also in attendance: Cllr P Overton (NKDC) and 1 member of the public. 
Public Forum

Cllr Elliot (NKDC) had sent his apologies.
Cllr Woodruff had sent his apologies.
Cllr Woodruff had sent details for a community speed watch.  Details would be added to the LinkUp. ACTION: Cllrs Lloyd and Haig
Cllr Overton reported:
- There were currently a number of additional Police Officers in training.
- Individuals could still submit objections to the Navenby substation.
A member of the public asked for an update on the covert speed watch.  No feedback had been received. 

1. To receive any apologies for absence.
Apologies had been received from Cllr L Carter (Vice Chair), apologies accepted.

2. To receive any declarations of interest
In accordance with the Localism Act 2011 and consider any requests for dispensation in relation to Disclosable Pecuniary Interests or any other interests as outlined in the Council’s Code of Conduct.
None

3. To receive and approve the minutes of the Parish Council meeting 14th September 2026, previously circulated to members and published in draft to the website as required under the Transparency Code for Smaller Authorities. 
Following a vote, it was resolved unanimously that the minutes from the Parish Council meeting on 14th September 2026 were an accurate record of the meeting.

It was reported that:
- Remembrance Sunday. Cllr Haig had arranged for the last post to be played by a friend, a computer backup would be required.  The new wreath had been purchased and crosses were to be laminated.
- The maintenance contractor would undertake a litter pick around Halfway House, Green Lane and Newark Road.  Other areas would be covered by Parish Councillors.

4. Finance
a. To formally note Items of Income
£99.84 interest
£21995.90 CiL

b. To approve items of expenditure.

Expenditure including Clerk’s salary, PAYE and pension approved unanimously.
c. Bank reconciliation for the year to date was approved unanimously.

d. To report on litter picking and grass cutting contributions.
An invoice had been sent for £773.73 grass cutting contribution. The request for a litter picking invoice had not been received yet.
        
5. Planning and Tree works

a. Applications Received 

b. Applications Decided

6. To approve updated Risk Management documents.
Following a vote the updated Risk Management documents were approved. The document would be updated on the Council’s webpage. ACTION: Clerk
The Clerk was to look at using One Drive for backups. ACTION: Clerk
Discussions were held about having a generator for the Village Hall. Cllr Lloyd would look at grants available. ACTION: Cllr Lloyd

7. To consider updates needed for the Emergency Plan.
Cllr Lloyd would review the Emergency Plan for consideration at the next meeting. ACTION: Cllr Lloyd

8. To consider village signs needed and the opportunity for village ‘gates’.
5 new ‘Welcome to Swinderby’ signs were needed.  Cllr Haig would review the design and add colour. Cllr Lloyd would check the size of the posts.  The Clerk would order the signs once details had been provided. ACTION: Clerk and Cllrs Haig and Lloyd.
A resident had volunteered to make village gates for the Parish Council to consider. The use of planters rather than the need for fixing ground posts was discussed. ACTION: Cllr Lloyd

9. To receive updates on the Neighbourhood Plan.
NKDC were reviewing the document again.

10. To discuss the use of gov.uk emails.
Instructions had been obtained for resetting of the gov.uk emails and would be sent out to all Councillors. ACTION: Clerk

11. To consider quotes for printing the LinkUp.
Following a vote it was resolved to accept the quote from Pelican Trust and order a trial run for a month, possibly January. ACTION: Cllr Haig

12. To report on the successful National Lottery Community Fund bid.
Cllr Lloyd had been successful in obtaining a grant of £18,500, for the new footpath to the station, from the National Lottery.  The documents for the transfer of land were ready to sign. Footpath quotes were due in. Cllrs Longson and Marris were getting quotes for oak trees and wild flowers. ACTION: Cllrs Longson and Marris

13. To report on maintenance works, including play areas, and litter picking undertaken and required.
Litter picking was being planned and the play equipment was being re-stained.  A tidy up around the Village Hall would be arranged. ACTION: Cllr Longson

14. Clerk and Councillors Reports (for information only), including a review of actions from minutes and matters that Councillors wish to be brought to the next or subsequent meetings.
No decisions may be made under this section, but councillors may wish to use this to flag up issues.
Cllr Longson reported that he had attended a guided tour of the new development.  13 properties were now occupied and a further 12 may be occupied by the end of the month.
Notice would be given before resurfacing the Village Hall carpark so that the container could be moved.
A discussion was held about a proposed village pond on the development.  Councillors were not in favour of the pond due to maintenance and insurance costs. 
The Village Green would have a small play area for under 5’s.
Cllr Lloyd reported that:
- work was ongoing with solicitors for transfer of land to the Parish Council.
- the footpath near Old School House was obstructed by overgrown hedging.  Cllr Gagg would speak to the owner. ACTION: Cllr Gagg
- details on Net Biodiversity Gain were being chased.
- trees on the playing field were still under stress from the dry summer.  Cllr Marris would arrange for them to be watered again and would cut the Playing Field grass. ACTION: Cllr Marris

15. Correspondence
To note correspondence received.

16. Date of next meeting 
Parish Council meeting 7.30pm Monday 9th November 2026
 Meeting closed at 9.24 pm

Signed…………………………………………    Date……………………………..