2022 Parish Council Minutes of Meetings

SWINDERBY PARISH COUNCIL

DRAFT MINUTES OF THE

SWINDERBY PARISH COUNCIL MEETING

held on 4th April 2022

Held at Swinderby Village Hall

Present: Cllr G Lloyd (Chair), Cllr. L Carter (Vice Chair), Cllrs. N Marris, G Beales,

Clerk: S Aikman

Also in attendance:  Cllr M Thompson (LCC) and Cllr P Overton (NKDC)

Public Forum

Cllr Thompson gave an update on LCC.

Cllr Overton discussed the Central Lincolnshire Plan with the Councillors.  Discussions were held around climate change, wind turbines and transport issues.
 

1.To receive any apologies for absence
Cllrs R Hodgson, J Gagg and S Longson had sent their apologies.  Apologies accepted.

2.To receive any declarations of interest
None.

3.To receive the minutes of the Parish Council Meeting 14th March 2022 previously circulated to members
Following a vote it was resolved unanimously that the minutes from 14th March 2022 were an accurate record of the meeting.

4.Finance

1. To formally note Items of Income

2. To formally approve Expenditure since last meeting:

        Expenditure including Clerk’s salary, PAYE and pension approved unanimously

3. To approve Items of Expenditure
   .Following a vote it was unanimously resolved to approve the payments below

4. Bank reconciliation for the year to date was approved unanimously.

5. To review spend against budget
   Reviewed. Underspend will be transferred to reserves.

5. Planning

1. Applications Received

b.    Applications Decided

6. To consider any updates to approved outline planning permission 17/0603/OUT and to sections of the S106 agreement that was signed 21.12.2017.
Draft updated plans had been received from the developer.  Limited information was available in terms of the phasing and the type of housing in each part of the plan.  More detail was necessary regarding the green spaces and the number of parking spaces.  The overall layout seemed to be acceptable in principle. Detailed information that would be provided with the submitted plans was needed to give any formal response.  Cllr Lloyd would contact the developer to arrange a meeting and would provide initial feedback to both the developer and NKDC.
Concerns were raised again about surface water and foul water from the site.  Cllr Lloyd would contact the water board.

7.To consider plans for the Annual Parish Council meeting to be held on Monday 9th May.
The meeting would start at 7.15pm to allow time for the election of the Chair and the report from the Village Hall.

8.To consider plans for the Annual Parish meeting to be held on Monday 16th May.
The meeting would be held from 7pm – 8pm.  Residents would be asked to submit any questions 1 week prior to the meeting.  A system would be put in place for residents to note further questions to be replied to at a future date.

9.To report on any updates to the installation of new equipment on the Play Area.
Cllr Carter was struggling to get an acceptable response from the supplier in terms of layout and the need to plan ahead for any future development of the area.  Cllr Carter would continue to chase to supplier.

10.To consider and develop plans to celebrate the Queen’s Platinum Jubilee, including payment for school photographs.
Following a vote it was unanimously resolved to order 8” x 12” photos for the school children and staff and to contribute £100 to the making of ‘crowns’ for the lamp posts.  The Jubilee event on Sunday would start at 11.30am.

Actions: Cllr Lloyd and Carter would contact members of the community to ascertain if the would be willing to plant trees and Cllr Beales would design an advert for the Link Up.

11.To receive an update on plans for the playing field.
Cllr Marris had sprayed and rotavated the area and grass seed had been ordered.  The grass seed would be sown in the next month.  Children would be asked to plant the wildflower seed in Autumn.  It was suggested that bug hotels could be put in place in August/September.

12.To discuss the central Lincolnshire Plan.
Discussed during the Public Forum.

13.Clerk and Councillors Reports (for information only), including a review of actions from minutes and matters that Councillors wish to be brought to the next or subsequent meetings.
No decisions may be made under this section, but councillors may wish to use this to flag up issues.
Cllr Marris agreed to look at options for tidying up the Village Hall carpark.
The Community Award had not appeared in the Linkup so would be delayed for a month.
It was noted that the Swinderby Trust held approximately £24k and was discussing strategies on how to move forward.
Cllrs Lloyd and Carter were following up on the deeds relating to the Bowls Club.
The Clerk reported that a full external audit would be required this year due to the additional income brought in through the funding application for the play area.
Clerk’s expenses and the need to update the computer would be reviewed at the next meeting.

14.Correspondence
To note correspondence received:
 

15.Date of next meeting
Annual Parish Council meeting 7.30pm Monday 9th May 2022

Meeting closed at 10.15pm
 

Signed…………………………………………       Date……………………………..