2022 Parish Council Minutes of Meetings

SWINDERBY PARISH COUNCIL

MINUTES OF THE

SWINDERBY PARISH COUNCIL MEETING

held on 10th October 2022

Held at Swinderby Village Hall

Present:  Cllr G Lloyd (Chair), Cllr. L Carter (Vice Chair), Cllrs. R Hodgson, S Longson, N Marris, G Beales and J Gagg.

Clerk: S Aikman

Also in attendance:  Cllr P Overton (NKDC), Cllr M Thompson (LCC)

Public Forum
Cllr Thompson reported that he was awaiting a decision on double yellow lines near the Church.

Cllr Overton reported that:
- the Government has said there will be no more solar panels on farmland.
- There was an £18bn shortage nationally for Public Services.  The Independent Councillors from NKDC were writing to the Prime Minister regarding Council funding and insulation funding.
- NKDC had started to roll out better insulation for Council Homes.
- The Museum of Lincolnshire Life has free entry.
- An open forum is to be held with the Planning Inspector in Lincoln on 15th November to look at the Local Plan.

1. To receive any apologies for absence
None.

2. To receive any declarations of interest
None.

3.To receive the minutes of the Parish Council Meeting 24th August 2022 previously circulated to members
Following a vote it was resolved unanimously that the minutes from 24th August 2022 were an accurate record of the meeting.                            

4.Finance

1. To formally note Items of Income

2. To formally approve Expenditure since last meeting:

        Expenditure including Clerk’s salary, PAYE and pension approved unanimously

3. To approve Items of Expenditure
   .Following a vote it was unanimously resolved to approve the payments below

4. Bank reconciliation for the year to date was approved unanimously.

5. To review spend against budget
   Reviewed.

6. To acknowledge receipt of the completion of the limited assurance review for the year ended 31 March 2022 and to prepare and arrange publication of a “Notice of conclusion of audit” which details the rights of inspection.
   Acknowledged.  The Clerk reported that the AGAR and notice were now on the website.

7. To consider the option to opt out of the SAAA central external auditor appointment arrangements.
   Following a vote it was unanimously resolved not to opt out.

8. To report on the claim for the litter picking grant.
   The claim for £174 towards litter picking and a contribution of £18.45 towards grass cutting had been submitted.

9. To report on the recent VAT reclaim
   VAT of £3542.12 had been reclaimed for the period 1/9/21-31/8/22.

5. Planning

1. Applications Received

b.   Applications Decided

6. To consider any updates to approved outline planning permission 17/0603/OUT and to sections of the S106 agreement that was signed 21.12.2017.
   No updates had been received since the last meeting despite the understanding that the outline planning permission was only until December 2022. Following a discussion, it was agreed to collate Councillors questions and then contact NKDC.

7. To receive updated Register of Interests from Councillors following the adoption of the updated NKDC Code of Conduct.
   Councillors were reminded to update their Register of Interest forms if they had not already done so. A copy to be sent to the Clerk on submission to NKDC. ACTION: Councillors

8.To consider the next steps in developing a Neighbourhood Plan.
The application was being worked on while developing the understanding of the need for a housing needs assessment, identification of sites and a design brief.  A further meeting was being held on Thursday in the Village Hall at 6.30pm.

9. To identify strategies to increase community cohesion if deemed necessary.
This item was deferred to a future meeting.

10.To receive any updates on the Bowls Club.
It was reported that two residents were reseeding the bowling green. Six friendly matches were being planned for next year.  Volunteers were needed for hedge cutting.  Cllr Marris offered to supply the hedge cutter and fuel.
Following a vote it was unanimously resolved that the Parish Council should become trustees for the Bowls Club.  It was understood that separate meetings would need to be held.

11.To report on the purchase of the new board for the station and where it should be erected. 
The new Station board had been erected  by EMR staff.

12.To plan for Remembrance Sunday including considering a donation for a wreath.
It was reported that the school and church were holding a joint Remembrance Service on Friday 11th November.  Following a vote it was unanimously resolved that last year’s wreath would be reused and a donation of £25 would be sent to the Royal British Legion Poppy Appeal.

13. To consider any possible extra support that the Parish Council can provide for the Link Up.
A discussion was held regarding the layout of the Parish Council information in the Linkup.  Cllr Beales would look at designing a layout for headlines of Parish Council news items.                                                                                                              ACTION: Cllr Beales
It was noted that help may be required regarding advertisers for the Linkup.  Printing costs were discussed and alternative printers would be researched to identify any benefits.                                                                        ACTION: Clerk and Cllrs Lloyd and Marris

14.To consider actions required to enable an application to be made to the National Lottery Heritage Fund for an access gate and footpath at the Playing Field.
Cllr Lloyd was still looking at this application.

15.To consider what actions can be taken to stop users of the Jubilee Park urinating against Holt Farm Paddock fences.
The possibility of providing a composting toilet was discussed.  Cllr Marris would undertake some research.                                                                 ACTION: Cllr Marris
A discussion was also held about moving the bench away from the housing.  A different position should also enable parents to monitor their children more easily.

16. To consider the findings of the annual play inspection and plan maintenance as necessary.
The climbing frame needed repairs.  Cllr Marris would look at the cost of replacing the poles.                                                                                               ACTION: Cllr Marris
Cllr Lloyd would order a replacement chain, rubber and seat for the zip wire. Cllrs Gagg and Beales would replace the items.                ACTION: Cllrs Lloyd, Gagg and Beales

17.Clerk and Councillors Reports (for information only), including a review of actions from minutes and matters that Councillors wish to be brought to the next or subsequent meetings.

No decisions may be made under this section, but councillors may wish to use this to flag up issues.

Cllr Longson had met with the Kisimul School who were wanting to get involved with work in the parish.  Ideas had been discussed including litter picking, a flower border near the school, care of the noticeboards, decorating the telephone box, re-staining the play equipment and a pop-up community shop for crafts and coffee mornings.  It had been agreed to start with staining the bases of the play equipment on Jubilee Park, decorating the telephone box for Halloween and litter picking on Rookery Lane.  The school were producing an action plan which would be circulated to Councillors.
It was noted that the school has capacity for 41 students.  There were currently 31, with all but 9 of these being residential placings.

Cllr Gagg reported that the Pink Chestnut tree was not looking healthy.  It was noted that this had been planted by the Parish for the Coronation of Elizabeth II.  The tree belonged to NKDC.  Cllr Lloyd would speak to the tree officer about this.              ACTION: Cllr Lloyd

Cllr Beales showed the Council some ideas for new Parish signs and would look at the cost of these.                                                                              ACTION: Cllr Beales

Cllr Lloyd suggested planting wildflower seeds on the verges of Station Road.  Cllr Lloyd would also purchase a can for lawnmower fuel.

18. Correspondence

To note correspondence received.

19.Date of next meeting
Parish Council meeting 7.30pm Monday 14th November 2022.

Meeting closed at 9.15pm
 

Signed…………………………………………    Date……………………………..