June 2022 Minutes
SWINDERBY PARISH COUNCIL
MINUTES OF THE
SWINDERBY PARISH COUNCIL MEETING
held on 13th June 2022
Held at Swinderby Village Hall
Present: Cllr G Lloyd (Chair), Cllr. L Carter (Vice Chair), Cllrs. R Hodgson, J Gagg and S Longson
Clerk: S Aikman
Also in attendance: Cllr P Overton (NKDC)
Public Forum
Cllr Overton spoke about the new Code of Conduct for NKDC. He reported that the selling of Council properties could be on the agenda for NKDC. He also gave his congratulations to the success of the Swinderby Jubilee celebrations, despite the bad weather
1. To receive any apologies for absence
Apologies had been received from Cllrs. N Marris and G Beales. Apologies accepted
2.To receive any declarations of interest
None.
3.To receive the minutes of the Annual Parish Council Meeting 9th May 2022 previously circulated to members
Following a vote it was resolved unanimously that the minutes from 9th May 2022 were an accurate record of the meeting.
Cllr Lloyd asked Cllr Overton to check if North Scarle was still requiring tankers for waste-water disposal.
Cllr Lloyd gave thanks to Cllrs Longson and Marris for their work on the village benches and the playing field. He reported that some trees needed re-staking.
Cllr Marris was arranging the mower service. ACTION: Cllr Marris
4.Finance
-
To formally note Items of Income
|
Income |
|
Total |
|---|---|---|
|
None |
|
|
-
To formally approve Expenditure since last meeting:
|
Payee |
Details |
Net |
VAT |
Total |
|---|---|---|---|---|
|
Gallagher |
Mower Insurance |
£ 143.28 |
nil |
£ 143.28 |
|
Swinderby Village Hall |
Meeting room hire |
£ 18.00 |
nil |
£ 18.00 |
|
Glendale |
Grass cutting |
£ 162.24 |
£32.45 |
£ 194.69 |
|
Trent Valley IDB |
Drainage Rates |
£ 22.86 |
nil |
£ 22.86 |
|
Information Commissioner's Office |
Data Protection fee |
£ 35.00 |
nil |
£ 35.00 |
|
Gallagher |
SPC Insurance |
£ 955.97 |
nil |
£ 955.97 |
|
L Carter |
Bunting etc |
£ 55.35 |
£ 11.08 |
£ 66.43 |
|
N Marris |
Trees |
£ 267.88 |
£ 53.58 |
£ 321.45 |
|
G Lloyd |
Stain and brushes for benches & gate |
£ 63.83 |
nil |
£ 63.83 |
|
Wicksteed |
Play equipment and installation |
£ 13,536.75 |
£2707.35 |
£ 16,244.10 |
|
G Roe |
Swinfest contribution |
£ 100.00 |
nil |
£ 100.00 |
Expenditure including Clerk’s salary, PAYE and pension approved unanimously
-
To approve Items of Expenditure
.Following a vote it was unanimously resolved to approve the payments below
|
Payment ref |
To |
Details |
Amount |
|---|---|---|---|
|
22/020 |
Swinderby Village Hall |
Meeting room hire |
£ 45.00 |
|
22/021 |
Glendale |
Grass cutting |
£ 389.38 |
|
22/022 |
S Aikman |
Expenses incl. Microsoft subscription |
£ 218.99 |
-
Bank reconciliation for the year to date was approved unanimously.
-
To review spend against budget
Reviewed.
-
Planning
-
Applications Received
|
None |
|
|
|
b. Applications Decided
|
21/1580/FUL |
Alterations to existing cottage, demolition of existing bungalow and erection of a new bungalow and detached dwelling – amended plans |
23 & 25 High Street, Swinderby |
Approved |
6. To consider any updates to approved outline planning permission 17/0603/OUT and to sections of the S106 agreement that was signed 21.12.2017.
None.
7. Development planning 2022/23
- Village Hall carpark. It was agreed that the area needed tidying up and a working party should be arranged. Funding opportunities were discussed.
- Commemoration Beacon for Royal events. A discussion was held about the installation and use of beacons at Jubilee events around the country and the possibility of a Beacon for Swinderby. Further consideration would be given to funding and health and safety. Cllr. Overton would talk to Wellingore Parish Council about the beacon installed in Wellingore.
- Area opposite Village Hall. The area of land belonged to the Parish Council. Following a vote it was unanimously resolved to register the land and to try and get this completed within the next year.
- Household recycling centre. The was a need to continue to ask LCC and NKDC for a recycling centre south of Lincoln.
- Back filling as needed – Treescape, Playing Field etc. It was reported that 3 trees had not taken in the orchard and perhaps two on Moor Lane and Station Road. Additional and replacement trees were to be planned.
8.To consider adopting the updated NKDC Code of Conduct.
Following a vote it was unanimously resolved to adopt the updated Code of Conduct. The Clerk would bring the paperwork for signing to the next meeting and then put the new Code of Conduct on the website. ACTION: Clerk
9.To consider information received about Neighbourhood Plans.
Information had been circulated and it was agreed to add this matter for discussion in the public forum to gauge interest from residents. Input would be sought from a Parish Council that had produced a Neighbourhood Plan. Cllr Gagg would produce information for the LinkUp. ACTION: Clerk and Cllr Gagg
10.To report on the event held for the Queen’s Jubilee.
The event had been successful, despite the bad weather. A discussion was held around having an annual event for the parish. It was noted that there would be a need to involve others.
11.To report on the installation of new equipment on the Play Area.
The installation of the new equipment had gone well and there had been a positive response from residents. The equipment was being used regularly.
It was hoped that the next development of the area could include a board for kicking a ball against, a climbing wall and a roundabout with wheelchair access, as requested by the children through the consultation.
12.To receive an update on plans for the playing field.
Cllr Marris was looking after the area and had reported that the grass seed was growing well.
13.Clerk and Councillors Reports (for information only), including a review of actions from minutes and matters that Councillors wish to be brought to the next or subsequent meetings.
No decisions may be made under this section, but councillors may wish to use this to flag up issues.
The Clerk asked that the Council reconsider the annual subscription to Microsoft Office before the next renewal in 2023.
Cllr Hodgson was ordering new pads for the defibrillator. It was agreed that a sign with the location postcode and What3Words was needed to aid anyone needing to use the defibrillator. ACTION: Clerk
Cllr Carter mentioned the information that had been circulated for WiFi in village halls. Information would be sent to Cllr Hodgson. ACTION: Clerk and Cllr Carter
Cllr Carter informed the Parish Council that 2 residents had been nominated for the Reg Ketteringham Community Award and that she would like the award to go to both nominees for this year. The Parish Councillors agreed with this.
Cllr Lloyd asked that the play area checklist, including agreeing a process for using it, should be on the next agenda.
Cllr Lloyd reported that he was still working on maintenance items for the Eibe play equipment. The climbing frame would be added to the July agenda.
Cllr Gagg would adjust the zip wire if needed.
Bird deterrent was needed for the swings.
Residents had commented on the long grass on the footpath from Bulpit Lane to Station Road. This was cut 3 times per year by LCC. The Parish Council felt that this was sufficient.
14.Correspondence
To note correspondence received.
15.Date of next meeting
Parish Council meeting 7.30pm Monday 11th July 2022.
16.
Meeting closed at 9.15pm
Signed………………………………………… Date……………………………..