2021 Parish Council Minutes of Meetings

SWINDERBY PARISH COUNCIL

MINUTES OF THE

SWINDERBY PARISH COUNCIL MEETING

held on 12th April 2021

Held remotely online
 

Present: Councillors G Lloyd (Chair), Cllr L Carter (Vice Chair), J Gagg, R Hodgson, N Marris, G Beales and S Longson

Clerk: S Aikman

Also in attendance:  Cllr P Overton (NKDC), Cllr M Thompson and 5 members of the public

1. Public Forum

A presentation on the development of the Brownfield
A presentation was given by the developer, Peter Sowerby, including an on screen view of proposed new plans. A pdf file showing the proposed layout of the site was later sent through to the Clerk and can be sent out on request.  
Summary of Peter Sowerby’s presentation.

• The original s106 agreement would result in an intensive estate in the middle of the site surrounded by earthworks. Therefore, it needs to be revisited.

• The rear of the site must be re-engineered because it is a former industrial site and the location of the washing ponds.

• The open spaces and the surrounding footpaths have been integrated into the design where they can be readily used by residents and form part of the overall landscaping.

• The latest design provides all the elements the parish desires, it will be an asset to the village and not a typical estate hiding behind the earthworks.

• Key features of the new design:

There will be no earthworks or public footpaths round the perimeter of the site as shown on the outline planning permission.

The garages will be moved away from the bottom of the garden nearer the front,

Trees will be maintained in the rear of the gardens.

Some of the open space will be moved to the road and footpath verges within the estate and planted with trees.

The yard area at the front will be handed over to the parish.

Prior to the hand over the following will have taken place. The more modern building at the back of this yard will be developed into offices and a shop, four in total. This building will be reclad etc.

In addition to the 4 commercial units, including the shop, this area will have a carpark for 35 cars, a pond and green areas including seating.

• There will be 150 dwellings in total, 90 houses 30 affordable, 20 bungalows and 10 houses with home offices.

• Hence the commercial units have been reduced to 4 including the shop and there are 10 additional homes with home offices.

• A plan was then shared with the parish council showing the overall layout.

• Peter was thanked for his presentation and an extra meeting was going to be arranged by the parish council to discuss our response to these plans. It was further noted that these are draft plans and that no formal application has been submitted.

Cllr Thompson had sent through a report for inclusion in the Annual Parish Council meeting.
 

Cllr Overton reported that:
- Elections were coming up, postal votes were on the way and proxy votes could be applied for.
- Kent was looking at takeaway food chains stamping vehicle registrations on packaging in an effort to reduce litter.
- Covid testing kits were available online, from pharmacists or from a depot near B&Q.
- Comments should be made on the resubmission of plans for a rendering plant at Norton Disney.
 

2. To receive any apologies for absence
   None

3.To receive any declarations of interest
None.

4.To receive the minutes of the Parish Council Meeting 8th March 2021 and 16tht March 2021 previously circulated to members
Following a vote it was resolved unanimously that the minutes from 8th March 2021 and 16th March 2021 were an accurate record of the meetings.

5.Finance

1. To formally note Items of Income

2. To consider renewal of the mower insurance
   Following a vote it was resolved unanimously to renew the mower insurance at a cost of £150.82

3. To formally approve Expenditure since last meeting:

         Expenditure including Clerk’s salary, PAYE and pension approved unanimously

4. To approve Items of Expenditure

Following a vote expenditure was approved unanimously

5. Bank reconciliation for the year to date was approved unanimously.

6. To review spend against budget
   Reviewed

6. Planning

1. Applications Received

b.    Applications Decided

7.To consider any updates for updating the play area
Cllr Carter was liaising with the school.

8.To consider any updates on the suggested footpath to the station
Matter deferred.

9.To consider any updates on the Emergency Plan
Cllr Lloyd would circulate the plan. New details for the village hall caretaker to be added when available.

10.To consider any updates on the proposed rendering plant
Cllr Gagg reported that objections had been sent in.  Leaflets had been distributed to parishioners, the deadline for their comments was 23rd April.

11.To discuss any updates on the increase in lorries through the village.
LCC Highways had confirmed that the weight limits could not be changed.  Cllr Thompson had asked LCC to speed up obliterating the signs.  Cllr Beales suggested asking residents to send in photos of lorries in the village to Fix my Street or via the Parish Council.  It was agreed to add this suggestion on to social media.

12.To report on litter picking in the village
It was noted that the village was looking very tidy thanks to the efforts of residents. Litter picking on Halfway House Lane and Green Lane was still to be done.

13.To review the operational procedures and identify the next steps.
Cllr Lloyd would circulate the list to the Clerk and to Cllrs. Carter and Longson.  The matter would be added to the next agenda, including identifying tasks that could be undertaken by residents.

14.Clerk and Councillors Reports (for information only), including a review of actions from minutes and matters that Councillors wish to be brought to the next or subsequent meetings.

No decisions may be made under this section, but councillors may wish to use this to flag up issues.
Cllr Longson reported that there had been a good turnout for tree planting and thanked Cllr Marris for all his help.
Cllr Hodgson reported that the painting in the Village Hall was going well and a new carpet was to be fitted in the main hall.  All works should be completed in 3-4 weeks.  An £8k restart grant had been applied for, this was in addition to the £10k received last year.  Work was needed on the carpark and a discussion was held about possible funding, this would be on the agenda in May.
Cllr Gagg commented that the drainage of the carpark could be more expensive than the tarmac. Cllr Gagg asked for views on the need to aerate the grass on the play areas and to use feed and weed later in the year.  The Clerk would ask the grass contractors.
Cllr Carter reported that the solicitor had still not replied about the Bowls Club. She also reported that it was not too late for residents to nominate for the Community Award.
Cllr Lloyd reported that LCC would look at the village footpaths within 6 months.  Tree planting with the school children would take place on 11th May, the trees would need watering regularly.
Cllr Marris asked for the use of the playing field to be added to the agenda in May.  He thanked whoever was charging the speed indicator device.

15.Correspondence

To note correspondence received

16.Date of next meetings
Extraordinary meeting 26th April 2021

Annual Parish Council meeting Wednesday 5th May at 8pm– Note change of date and time from Monday 10th May 7.30pm

SWINDERBY PARISH COUNCIL

MINUTES OF THE

EXTRAORDINARY SWINDERBY PARISH COUNCIL MEETING

held on 26th April 2021

Held remotely online
 

Present: Councillors G Lloyd (Chair), Cllr L Carter (Vice Chair), J Gagg, R Hodgson, N Marris, G Beales and S Longson

Clerk: S Aikman

Also in attendance:  Cllr P Overton (NKDC) and 3 members of the public

1. Public Forum

No comments
 

2. To receive any apologies for absence
   None

3.To receive any declarations of interest
None.

4.To receive the minutes of the Parish Council Meeting 8th March 2021 and 16tht March 2021 previously circulated to members
Following a vote it was resolved unanimously that the minutes from 8th March 2021 and 16th March 2021 were an accurate record of the meetings.

5. Planning
Discussions were held regarding a draft response to the presentation given at the previous meeting by the developer of the brownfield site.
The plans included an increase in houses to 150 from 120 plus 20 ‘units’ of retirement accommodation.
It was noted that this increase was likely to require a full new planning application and community support was a prerequisite for this.  A new planning application would also require a new S106 agreement.  If a full new planning application was not required, then there is a mechanism for updating the figures allocated in the existing S106 agreement.
The Clerk would arrange a meeting with NKDC planning as soon as possible so that we could receive confirmation of the type of application that was required should these draft plans be submitted and the processes involved.

6. Date of next meetings
Annual Parish Council meeting Wednesday 5th May at 8pm– Note change of date and time from Monday 10th May 7.30pm

Meeting closed at 9.05pm
 

Signed…………………………………………       Date……………………………..

.Meeting closed at 9.10pm
 

Signed…………………………………………       Date……………………………..