2021 Parish Council Minutes of Meetings

SWINDERBY PARISH COUNCIL

MINUTES OF THE

SWINDERBY PARISH COUNCIL MEETING

held on 11th October 2021

Held at Swinderby Village Hall
 

Present: Cllr. G Lloyd (Chair), Cllr. L Carter (Vice Chair), Cllrs. N Marris, G Beales, J Gagg, R Hodgson and S Longson

Clerk: S Aikman

Also in attendance:  Cllr M Thompson (LCC), Cllr P Overton (NKDC) and 4 members of the public

1. Public Forum
   A member of the public thanked the Parish Council, especially Cllrs Lloyd and Carter for all they do.  They stated that many of the public were not aware of how much work was undertaken.  Cllr Lloyd thanked the member of the public and stated that results were possible as the Councillors all worked well together.
   
   A member of the public stated that the ‘ransom strip’ on the new plans for the Brownfield site should be a western corridor as on the original outline planning permission.
   
   A member of the public raised a matter in relation to the school.  Cllr Lloyd stated that this was not for the Parish Council and Cllr Carter offered to take the matter to the school through her role as a School Governor.
   
   Cllr Overton gave the following report:
   - 419 tonnes of dry cardboard and paper had been collected by NKDC during the first week of collecting the new purple lidded bins.
   - The draft Local Plan will be discussed by NKDC on 18th October and 17th January.  It was open for people to go to and listen or lobby.  Cllr Overton asked the Council to consider what was good in the plan and what could be improved. NKDC have invited  another council to undertake a peer review and if you have an areas that the review team should focus on then email them to Peter.
   - Grants for new businesses were still open for applications.
   
   Cllr Thompson had sent in the following report:
   NHS services - Public Consultation
   The Lincolnshire Health Scrutiny Committee will be considering and responding to a public consultation on changes in NHS services from the Acute Services Review started by the NHS Lincolnshire Clinical Commissioning Group. This is focussed on possible changes in NHS services covering countywide Trauma and Orthopaedics, Stroke Services and two services at Grantham Hospital. The consultation runs until 23rd December 2021.
   Further information is available at www.Lincolnshire.nhs.uk which includes full details behind the proposals. Residents can find out more by attending a scheduled event and can respond by completing a questionnaire included in the consultation documentation or on the website.

2. To receive any apologies for absence
   None.

3.To receive any declarations of interest
None.

4.To receive the minutes of the Parish Council Meeting 13th September 2021 previously circulated to members
Following a vote it was resolved unanimously that the minutes from 13th September 2021 were an accurate record of the meeting.

5.Finance

1. To formally note Items of Income

2. To formally approve Expenditure since last meeting:

         Expenditure including Clerk’s salary, PAYE and pension approved unanimously.

3. To approve Items of Expenditure

4. Bank reconciliation for the year to date was approved unanimously.

5. To review spend against budget
   Reviewed.

6. To report on the VAT reclaim
   The Clerk reported that a VAT claim, for £748.38, which covered 01/9/2020 – 31/08/2021 had been sent in on 24th September.

6. Planning

1. Applications Received

b.    Applications Decided

7.To consider any updates on the development of the Brownfield site.
It had not been possible to respond to a deadline received from the developer due to the time legally required to call a meeting of the Council and the fact that decisions must be made by the Council at legally convened meetings.
It had been reported by several members of the public that the developer was knocking on doors asking for signatures from residents to support his plans.  Some of the statements that had been reported to have been made by the developer were incorrect.  Concerns had also been raised by the public about the approach undertaken, particularly for vulnerable people.
It was agreed to resend the email sent to the developer on 12th October in response to his email received on 29th September.  The email would also be placed on the Parish website and noticeboard for transparency.
The Parish Council would ensure that a leaflet drop was made once full plans had been submitted. The leaflet would provide guidance on how to respond to planning applications and ensure that their views were considered whether they were in favour of aspects of the proposed development or not.

8.To consider any further quotes for the installation of posts for the proposed village ‘gates’
No further quotes had been received

9.To receive any updates on the playing field.
Cllr Marris confirmed that preparation and seeding of the proposed football area was planned for the spring due to the lack of rain at the present time.

10.To consider any proposals for updating the play area, including findings from the annual play inspection and any funding opportunities.
A funding bid had been prepared by the Clerk with Cllrs Carter and Lloyd.  Following a vote it was unanimously resolved to submit the bid to ‘Awards 4 All’ for swings for the play area and 5-a-side goal posts on the playing field.

11.To consider actions required from the Tree Survey 2020
Cllr Lloyd reported on trees that had died and needed removing as well as some crown lifting work on trees on the High Street and the play area.  Quotes were being obtained.

12.Update on land registry matters
Cllr Lloyd reported that the Playing Field was now registered to the Parish Council with the Land Registry.  The bowling green was already registered, and a ‘Statement of Truth’ had been signed to enable the completion of the registration of the Village Hall and carpark.

13.To receive any updates on Pride in Our Parish
Cllr Longson reported that he had not received any interest in adopting benches in the village.  It was suggested to have a working group in April to clean and stain the benches and see if anyone was interested following completion of the work.

14.Clerk and Councillors Reports (for information only), including a review of actions from minutes and matters that Councillors wish to be brought to the next or subsequent meetings.
No decisions may be made under this section, but councillors may wish to use this to flag up issues.
Cllr Gagg reported that there were 2 dead trees at Holt Farm Paddock that needed removing and replacing.

15.Correspondence
To note correspondence received
 

16.Date of next meeting
Monday 8th November 2021, 7.30pm

Meeting closed at 9.45pm
 

Signed…………………………………………       Date……………………………..