May 2021 Agenda Annual Parish Council Meeting
Swinderby Parish Council
Remote Annual Parish Council Meeting
AGENDA 5 May 2021
The Annual Parish Council meeting will be held online on Wednesday 5 May 2020 commencing at 8pm. The meeting can be accessed by Councillors and the public using the following link: https://us02web.zoom.us/j/84580651498?pwd=dlp5bUVqS2ZHTGdTUElHSTRKK2ptQT09
The business to be dealt with at the meeting is listed on the attached agenda.
The meeting is open to the public and there will be a 15-minute public forum when members of the public may ask questions or make short statements to the Council in relation to the business on the agenda.
Sue Aikman
Clerk and Responsible Finance Officer 26 April 2021
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Public Forum
2.Election of Chair and receive Declaration of Acceptance of Office
3.To receive any apologies for absence
4.To receive any declarations of interest
In accordance with the Localism Act 2011 and consider any requests for dispensation in relation to Disclosable Pecuniary Interests or any other interests as outlined in the Council’s Code of Conduct
5.Election of Vice-Chair
6.To receive the Annual Report of the Village Hall committee
7.To receive and approve:
-The minutes of the Parish Council meeting 12th April and the extraordinary meeting 26th April 2021, previously circulated to members and published in draft to the website as required under the Transparency Code for Smaller Authorities.
8.Finance
a)To formally note items of income
b)To formally approve expenditure since last meeting
c)To consider renewal of the Parish Council insurance at a cost of £347.05
d)To approve items of expenditure
e)Bank reconciliation for the year to date to be approved
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To review spend against budget
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To receive the Internal Auditor’s report
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To review the effectiveness of the system of internal control and consider the findings prior to completing the Annual Governance Statement on the Annual Return for 2020/21.
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To approve the Annual governance statement on the Annual Return for 2020/21.
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To consider the Accounting Statements by the members meeting as a whole
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To approve the Accounting Statements for 2020/21 on the Annual Return.
l)Accounting Statements to be signed and dated by the Chair
m)To confirm that the Parish Council meets the exemption criteria for external audit and to complete the exemption certificate.
9.Planning
a)Applications Received
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b)Applications Decided
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21/0267/HOUS APPROVED |
Erection of a single storey rear and two storey side extension with entrance porch |
Morton Manor Cottages 1 Morton Manor Morton Lane |
10.To consider any updates on the development of the Brownfield site.
11.To consider matters relating to climate change and energy conservation.
12.To review the Parish Council Standing Orders.
13.To review the Parish Council Financial Regulations.
14.To receive the decision of the Council for the Reg Ketteringham Community Award 2021.
15.To consider aeration of the play area grass and the use of feed and weed.
16.To consider the future use of the playing field.
17.To consider any proposals for updating the play area.
18.To consider any updates on the suggested footpath to the station.
19.To consider any updates on Operational procedures.
20.To consider any updates on the proposed rendering plant.
21.To discuss any updates on trustees for the Bowls Club.
22.To consider any opportunities for funding work needed on the village hall carpark.
23.Clerk and Councillors Reports (for information only), including a review of actions from minutes and matters that Councillors wish to be brought to the next or subsequent meetings.
No decisions may be made under this section, but councillors may wish to use this to flag up issues.
24.Correspondence
To note correspondence received
25.Date of next meeting
Parish Council meeting 7.30pm Monday 14th June 2021.