May 2022 Agenda Annual Parish Council Meeting
Swinderby Parish Council
Annual Parish Council Meeting
AGENDA 9th May 2022
The Annual Parish Council meeting will be held at Swinderby Village Hall on Monday 9th May 2022 commencing at 7.15 pm.
The business to be dealt with at the meeting is listed on the attached agenda.
The meeting is open to the public and there will be a 15-minute public forum when members of the public may ask questions or make short statements to the Council in relation to the business on the agenda.
Sue Aikman
Clerk and Responsible Finance Officer 4th May 2022
Public Forum
1.Election of Chair and receive Declaration of Acceptance of Office
2.To receive any apologies for absence
3.To receive any declarations of interest
In accordance with the Localism Act 2011 and consider any requests for dispensation in relation to Disclosable Pecuniary Interests or any other interests as outlined in the Council’s Code of Conduct
4.Election of Vice-Chair
5.To receive the Annual Report of the Village Hall committee
6.To confirm that the Parish Council continues to meet the requirements of the Parish Council’s (General Power of Competence) (Prescribed Conditions) Order 2012 (SI21012/965)
7.To receive and approve:
The minutes of the Parish Council meeting 4th April 2022, previously circulated to members and published in draft to the website as required under the Transparency Code for Smaller Authorities.
8.Finance
a) To formally note items of income
b) To formally approve expenditure since last meeting
c) To approve items of expenditure
d) Bank reconciliation for the year to date to be approved
e)To review spend against budget
f)To consider quotes for a replacement laptop
g) To review the Clerk’s expenses
h) To consider a request for funding towards Swinfest 2022
i) To receive the Internal Auditor’s report
j) To review the effectiveness of the system of internal control and consider the findings prior to completing the Annual Governance Statement on the Annual Return for 2021/22.
k) To approve the Annual governance statement on the Annual Return for 2021/22.
l) To consider the Accounting Statements by the members meeting as a whole
m) To approve the Accounting Statements for 2021/22 on the Annual Return.
n) Accounting Statements to be signed and dated by the Chair
9.Planning and Tree works
a)Applications Received
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None |
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b)Applications Decided
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N769 TPO |
To seek confirmation of Tree Preservation Order N769 |
Land at 23-25 High Street Swinderby |
10.To consider any updates to approved outline planning permission 17/0603/OUT and to sections of the S106 agreement that was signed 21.12.2017.
11.To consider plans for the Annual Parish meeting to be held on Monday 16th May.
12.To report on any updates to the installation of new equipment on the Play Area.
13.To consider plans for repainting the village benches and play area gates.
14.To consider and develop plans to celebrate the Queen’s Platinum Jubilee.
15.To receive an update on plans for the playing field.
16.To consider insurance requirements and renewal for 2022/23
17. Clerk and Councillors Reports (for information only), including a review of actions from minutes and matters that Councillors wish to be brought to the next or subsequent meetings.
No decisions may be made under this section, but councillors may wish to use this to flag up issues.
18.Correspondence
To note correspondence received
19.Date of next meeting
Annual Parish meeting 7pm Monday 16th May 2022.
Parish Council meeting 7.30pm Monday 13th June 2022