November 2025 DRAFT Minutes
SWINDERBY PARISH COUNCIL
DRAFT MINUTES OF
SWINDERBY PARISH COUNCIL
PARISH COUNCIL MEETING
held on 10th November 2025
Held at Swinderby Village Hall
Present: Cllr G Lloyd (Chair), Cllr L Carter (Vice Chair), Cllrs. S Longson, A Haig, R Hodgson and J Gagg.
Clerk: S Aikman
Also in attendance: Cllr P Overton (NKDC), Cllr A Woodruff (LCC) and 3 members of the public.
Public Forum
Apologies had been received from Cllr M Elliot (NKDC)
Cllr Woodruff gave the following report:
Moor Lane historic flooding - The works have been sent to the contractor, all gullies cleared, replacement sections and pots where required with (I believe 12-16) channels installed to divert water into dykes along Moor Lane to alleviate its flow and accumulation on Moor Lane.
We shall also be looking at the culverts to ensure the flow is appropriate.
Cllr Overton reported that:
It was a long battle regarding the proposed solar farms and the plan is to keep the pot boiling. Both NKDC and LCC were against the mass proposed developments. Concerns had been raised about the proposed large scale battery storage, including fire safety, air quality, public health and decommissioning. The UK Health Security Agency was involved in discussions.
Further discussions were being held about the proposed Local Government reform and the difficulties that could emerge from restructuring.
1. To receive any apologies for absence
Apologies had been received from Cllr N Marris, apologies accepted.
2. To receive any declarations of interest
In accordance with the Localism Act 2011 and consider any requests for dispensation in relation to Disclosable Pecuniary Interests or any other interests as outlined in the Council’s Code of Conduct.
None.
3. To receive and approve the minutes of the Parish Council meeting 13th October 2025, previously circulated to members and published in draft to the website as required under the Transparency Code for Smaller Authorities.
Following a vote it was resolved unanimously that the minutes from the Parish Council meeting on 13th October 2025 were an accurate record of the meeting.
Progress reported on matters discussed:
- The solar farm meeting had been well attended and matters were explained clearly by knowledgeable people. The website had gone down and people were unable to register their interest before the deadline.
- Poppies and flags were in place ready for Remembrance Day.
- The Neighbourhood Plan was with NKDC Planning.
- Cllr Lloyd had spoken to NKDC regarding the outreach to other Parish Councils for the housing development.
- Cllr Lloyd had spoken to the developer about the flow of water from the development site and the paint on the lampposts on the Holt Farm Paddock.
- Litter reported had not yet been collected, this needed chasing.
4. Finance
a. To formally note Items of Income
£754.55 grass cutting contribution from LCC.
£245.52 litter picking contribution from NKDC.
£22,716.12 CIL funding.
b. To approve items of expenditure.
|
25/059 |
30.10.2025 |
Unity |
Bank charges |
£ 6.00 |
|
25/063 |
10.10.2025 |
JDMN Telecommunications LTD |
Wi-Fi |
£ 40.00 |
|
25/064 |
30.10.2025 |
C B Ground Maintenance |
Grass cutting |
£ 505.00 |
|
25/065 |
31.10.2025 |
SCIS UK |
Printer ink |
£ 56.93 |
|
25/066 |
31.10.2025 |
Sign Shop |
Wi-Fi sign |
£ 72.00 |
|
25/067 |
04.11.2025 |
Swinderby Village Hall |
Solar farm meeting |
£ 18.00 |
|
25/068 |
06.11.2025 |
P Haig |
Solar farm leaflet |
£ 30.00 |
|
25/069 |
04.11.2025 |
D Veach |
Village maintenance |
£ 270.00 |
|
25/070 |
27.07.2025 |
Swinderby Village Hall |
July meeting (previously missed) |
£ 18.00 |
|
25/071 |
07.11.2025 |
PK Pest Control |
Moles |
£ 175.00 |
Expenditure including Clerk’s salary, PAYE and pension approved unanimously.
c. Bank reconciliation for the year to date was approved unanimously.
d. To review spend against budget.
Reviewed.
e. To confirm that all Councillor emails have been changed so that signatories can be updated.
All Council emails had been changed to gov.uk emails. The banking for all signatories would be updated. ACTION: Clerk
f. To consider grass cutting quote for 2026.
The current contractors had confirmed that there would be no increase in their charges for 2026. Following a vote it was unanimously resolved to continue with the same contractor.
g. To consider the draft budget for 2026/27.
The Clerk asked all Councillors to send in their comments on the budget for 2026/27 so that the budget could be agreed at the December meeting. This would enable the setting of the precept for 2026/27. ACTION: Clerk and all Councillors
h. To report on the VAT reclaim.
A claim of £2687.71 had been prepared and would be submitted. ACTION: Clerk
i. To consider renewal of the anti-virus licence for the Clerk’s laptop.
Following a vote it was unanimously resolved to purchase a 3-year anti-virus licence at a cost of £87.48 + VAT. ACTION: Clerk
5. Planning and Tree works
a. Applications Received
|
25/1337/PNH Prior notification, no consultation |
Single storey rear extension 6.0m in total length from the original wall, eaves height of 3.0m and maximum height of 3.0m |
2 Summer Terrace, Eagle Road, Swinderby. |
Notification only. |
b. Applications Decided
None
6. To report on maintenance works undertaken and required.
Cllr Longson had undertaken an induction with the new contractor and found him to be genuine and enthusiastic about the work. Work had been completed as requested. Councillors were asked for priority jobs. The Clerk would update the jobs list and Cllr Longson would liaise with the contractor to arrange works for the next month. ACTION: Clerk and Cllr Longson.
7. To update on the installation of the Ninja Trail at Jubilee Play Area.
The installation was in progress and was expected to be finished within the week.
8. To receive feedback from the meeting on solar farm developments.
Cllr Lloyd would send the feedback out to all. ACTION: Cllr Lloyd.
9. To receive any updates on the hedge removal and fence installation at the Village Hall carpark.
The work was now complete with thanks to the contractors and a good community effort. The cost would be split between the Parish Council and the Village Hall.
10. To discuss the development of Swinderby Playing Field and the proposed name change to Swinderby Park.
It was noted that the area had previously been a cricket pitch and a football pitch. Suggestions for development included:
Paddle court
5-a-side football
Formal park area
Accessible paths
Ideas would be brought together in the new year and a public consultation would be held.
11. Clerk and Councillors Reports (for information only), including a review of actions from minutes and matters that Councillors wish to be brought to the next or subsequent meetings.
No decisions may be made under this section, but councillors may wish to use this to flag up issues.
A 2-way sign was being obtained for Cow Lane.
Cllr Lloyd had invited Kisimul School Leaders to Parish Council meetings.
Cllr Lloyd had spoken to NKDC about Halfway House. The property was now considered to be a derelict building.
12. Correspondence
To note correspondence received.
|
Date |
Received From |
Description |
|
30.10.2025 |
Che Onyiliogwu |
Whisby - Pre-Application Consultation Approach |
|
30.10.2025 |
Pensions Regulator |
Your legal duties: workplace pensions re-enrolment |
13. Date of next meeting
Parish Council 7.30pm Monday 8th December 2025.
Meeting closed at 8.46pm
Signed………………………………………… Date……………………………..