April 2025 DRAFT Minutes
SWINDERBY PARISH COUNCIL
DRAFT MINUTES OF SWINDERBY PARISH COUNCIL PARISH COUNCIL MEETING held on 14th April 2025
Held at Swinderby Village Hall
Present: L Carter (Vice Chair), Cllrs. S Longson, N Marris and A Haig.
Clerk: S Aikman
Also in attendance: Cllr P Overton (NKDC), Cllr M Elliot (NKDC) and 2 members of the public
Public Forum
Cllr A Briggs (LCC) and had sent his apologies.
Cllr Overton reported on solar panel applications. This had been discussed at a scrutiny meeting and would go to the Planning Department in September/October. The Springfield application would go out for review. Both LCC and NKDC were against the scale of the plans. The matter would continue to be raised and protested.
Cllr Overton reported on the discussions regarding the split of the unitary authority in Lincolnshire. LCC preferred a split into 2 authorities, while the districts preferred a 3-way split. The change will not happen in the next 2 years and is more likely to take 3 or 4 years.
A member of the public raised concerns over parking on Station Road near the junction, near the school. Cllr Elliot would ask LCC Highways to look at the issue.
1. To receive any apologies for absence.
Cllr G Lloyd (Chair), Cllrs R Hodgson and J Gagg had sent their apologies. Apologies accepted.
2. To receive any declarations of interest
In accordance with the Localism Act 2011 and consider any requests for dispensation in relation to Disclosable Pecuniary Interests or any other interests as outlined in the Council’s Code of Conduct.
None
a. To receive and approve the minutes of the Parish Council meeting 10th March 2025, previously circulated to members and published in draft to the website as required under the Transparency Code for Smaller Authorities.
Following a vote it was resolved unanimously that the minutes from 10th March 2025 were an accurate record of the meeting.
Progress reported on matters discussed:
- The Play Area had been cut but not rolled. Cllr Lloyd was looking into best options. ACTION: Cllr Lloyd.
3. Finance
a. To formally note Items of Income
|
Income |
|
Total |
|---|---|---|
|
Big Lottery |
Funding for play area |
19850.00 |
|
NKDC |
Precept |
23847.40 |
b. To consider the quote for lawnmower insurance.
Following a vote it was resolved to accept the quote of £122.85. ACTION: Clerk
c. To consider the Parish Council Insurance quote.
An updated asset register had been sent to the insurers and the quote for insurance commencing 1st June had not yet been received.
d. To formally approve items of expenditure
|
Payee |
Details |
Net |
VAT |
Total |
|---|---|---|---|---|
|
LAB Planning |
Neighbourhood Plan |
£1,950.00 |
nil |
£1,950.00 |
|
Swinderby Village Hall |
Meeting room |
£18.00 |
nil |
£18.00 |
|
S Aikman |
Expenses |
£129.00 |
nil |
£129.00 |
|
CB Ground Maintenance |
Grass cutting |
£295.00 |
nil |
£295.00 |
|
Unity |
Bank charges |
£6.00 |
nil |
£6.00 |
|
Groundwork UK |
Neighbourhood Plan underspend |
£282.94 |
nil |
£282.94 |
|
PK Pest Control |
Moles |
£105.00 |
nil |
£105.00 |
|
Gallagher |
Mower insurance |
£122.85 |
nil |
£122.85 |
|
A Haig |
Traffic cones |
£35.96 |
nil |
£35.96 |
All expenditure including Clerk’s salary, PAYE and pension was presented by the Clerk and examined, verified and certified by the Council and approved unanimously.
e. Bank reconciliation for the year to date was approved unanimously.
f. To review spend against budget.
Reviewed.
g. To consider requirements for the internal and external audit.
Following a vote it was unanimously resolved to ask a resident to undertake the internal audit. If this was not possible then the internal audit would be requested through LALC and the Clerk would sign the agreement of terms.
4. Planning and Tree works
a. Applications Received
|
25/0224/HOUS |
Single storey extension and alterations to existing dwelling |
Otter Barn, Newark Road, Swinderby |
No comments |
b. Applications Decided
|
None |
|
|
5. To consider plans for the Annual Parish Meeting and the Annual Parish Council Meeting.
Swinderby Trust, Swinderby Village Hall and Peter Sowerby would all be asked to contribute to the Annual Parish meeting with a 5-minute update. Cllr Longson would ask Peter Sowerby. ACTION: Cllr Longson
6. To consider plans for VE Day, including decorating the village signs and encouraging the village to decorate hedges, fences and gates.
Cllr Longson reported that there would be tea and cake at the Church on 8th May. Residents would be encouraged to decorate the village. Cllr Haig had a quantity of bunting that could be used.
7. To receive an update, including advertising costs, on the Swinderby Summer Sunday on the 1st June. Advert to include Quiz Night etc.
Cllr Haig was able to arrange the printing at a cost of £66.50, plus £25 for paper. Following a vote it was resolved to accept this offer.
8. To report on a visit to Church Farm development.
Cllrs Longson and Lloyd had been given a tour of the site and were very impressed with the attention to detail, particularly with the Almshouses. 2 houses had been sold already, with the first people due to move in September. A 40% discount was being given on the starter homes to first time buyers. A future tour for all Councillors had been offered.
9. To resolve our next actions concerning the installation of the goal posts on Jubilee Park.
It was agreed that the installer had not followed the manufacturer’s instructions and had caused additional costs for the replacement of the ground sockets so that they could be installed correctly. Following a vote it was resolved not to pay the installer for the incorrect work. The Clerk would order replacement sockets and the Parish Council would ensure that the original sockets were removed for safety reasons and the new sockets were installed correctly.
10. To report on updates on repairs to the play equipment, including the future of the zip wire.
The wooden structure for the zip wire had been checked and was in good condition. Wood treatment would be used at the base of the structure. ACTION: Cllr Longson.
A new zip wire and carriage had been ordered and would be installed by the company in approximately 6-8 weeks.
11. To receive an update on the Neighbourhood Plan.
A new grant application was required to complete the work. This would be added to the agenda for the next meeting. ACTION: Clerk and Cllr Lloyd
12. To report on the current reporting, planned banking and committee for the Village Hall, including Parish Council responsibilities.
Deferred until the next meeting.
13. To report on the successful application for funding for the proposed new play equipment.
£19850 had been received towards play equipment and the order was being processed.
14. To consider accessibility requirements for the nature reserve.
This matter was deferred until further updates had been received for this area from the developer.
15. To consider options and costs for the provision of WiFi at the Village Hall.
Deferred until a future meeting.
16. Clerk and Councillors Reports (for information only), including a review of actions from minutes and matters that Councillors wish to be brought to the next or subsequent meetings.
No decisions may be made under this section, but councillors may wish to use this to flag up issues.
Councillors supported Cllr Marris in his thanks to Cllrs Longson and Lloyd for the many years that they had voluntarily cut the grass at the Church. A contractor would now be employed to continue this work.
Cllr Carter announced that she would be stepping down as Vice Chair at the Annual Parish Council meeting due to her imminent house move,
17. Correspondence
To note correspondence received.
|
Date |
Received From |
Description |
|
31.03.2025 |
Prospective Buyer in Area |
Request for Further Information |
|
06.04.2025 |
Lost Village |
Local Impact Assessment Report |
|
03.04.2025 |
NKDC Electoral Services |
Eagle & Hykeham West - LCC/Mayoral Statement of Persons Nominated |
|
04.04.2025 |
NKDC Electoral Services |
Voter ID Poster - Elections May 1 2025 |
|
07.04.2025 |
LIVES |
Learn from the Experts – Join Our LIVES Webinar! |
|
08.04.2025
|
Fosse Green Energy |
Community Liaison Group (CLG) meeting for Fosse Green Energy |
18. Date of next meeting
Annual Parish meeting 7.30pm Monday 12th May 2025
Annual Parish Council meeting 8pm Monday 12th May 2025
Meeting closed at 8.49 pm
Signed………………………………………… Date……………………………..