September 2025 Minutes
SWINDERBY PARISH COUNCIL
DRAFT MINUTES OF
SWINDERBY PARISH COUNCIL
PARISH COUNCIL MEETING
held on 8th September 2025
Held at Swinderby Village Hall
Present: Cllr G Lloyd (Chair), Cllr L Carter (Vice Chair), Cllrs. S Longson, A Haig, N Marris and J Gagg.
Clerk: S Aikman
Also in attendance: Cllr P Overton (NKDC), Cllr A Woodruff (LCC) and 1 member of the public.
Public Forum
Apologies had been received from Cllr M Elliot (NKDC)
Cllr Overton reported on:
- the installation of the Lancaster sculpture. NKDC had supported financially towards the £1m budget.
- the Fosse Green Action Group meetings regarding the solar farms that were now being referred to as ‘glass and steel industrial estates’.
- NKDC Community Award and grants available.
- Flourishing Communities Scrutiny Committee and Anglian water. The Parish Council raised concerns about maintaining water pressure, particularly with the development of new housing.
Councillor Woodruff gave the following report:
Carriageway resurfacing is underway. Eagle Road – tonight for 6 nights. 8pm until 6am. All aAected resident should have had letters delivered by Balfors.
LGR – Moving forward with LCCs proposal with Yourlincolnshire. This is a national government undertaking and our proposal in our view, offers the best continuation of vital services throughout the county.
All residents can have their say through LCC website Yourlincolnshire and there are several drop in public consultations taking place, the nearest Lincoln Castle on 20th Sept and Lincoln Library on 23rd Sept. There are also some virtual events online including evenings and you can register online.
Fixmystreet is hugely improved so all residents are encouraged to report all issues, pot holes, fly tipping, flooding, through the online portal, if you register you will receive updates via email and it still remains the quickest way to report.
Although outside of LCC remit, Lincolnshire Police are struggling financially. Reports and reports missed due to lack of resources has a direct impact on funding received. It is recommended that residents report all criminal issues, however minor to 101 or online, unless 999 is required. The statistics will help shape the amount of funding Lincs Police receives.
Finally Volunteering scheme – residents and/or the parish councils can send ideas for some minor works that will benefit the local community. Our major contractors are providing volunteers to help with community projects such as, painting play equipment, fencing, gardening etc. I can only pick one scheme each year, the chosen parish will have to provide equipment and materials.
Whisby Quarry funding via CRH
A resident asked about an unoccupied house. It was confirmed by Cllr Lloyd that NKDC were following this up within their remit. Cllr Lloyd would contact NKDC for any updates. ACTION: Cllr Lloyd
1. To receive any apologies for absence.
Apologies received from Cllr R Hodgson. Apologies accepted.
2. To receive any declarations of interest
In accordance with the Localism Act 2011 and consider any requests for dispensation in relation to Disclosable Pecuniary Interests or any other interests as outlined in the Council’s Code of Conduct.
None.
3. To receive and approve the minutes of the Parish Council meeting 14th July 2025, previously circulated to members and published in draft to the website as required under the Transparency Code for Smaller Authorities.
Following a vote it was resolved unanimously that the minutes from the Parish Council meeting on 14th July 2025 were an accurate record of the meeting.
Progress reported on matters discussed:
- Communication was in progress with LCC regarding parking issues.
- The use and reporting of CiL funding would be on the next agenda.
4. Finance
a. To formally note Items of Income
£1k had been donated by Lost Village towards WiFi at the Village Hall.
b. To approve items of expenditure.
|
25/035 |
27.07.2025 |
Swinderby Village Hall |
Meeting room |
£ 18.00 |
|
25/036 |
15.07.2025 |
Swinderby Village Hall |
Meeting room |
£ 45.00 |
|
25/037 |
05.08.2025 |
C B Ground Maint. |
Grass cutting |
£ 505.00 |
|
25/038 |
30.07.2025 |
Unity |
Bank charges |
£ 6.00 |
|
25/039 |
30.08.2025 |
Unity |
Bank charges |
£ 6.00 |
|
25/046 |
29.08.2025 |
C B Ground Maint. |
Grass cutting |
£ 505.00 |
|
25/047 |
01.09.2025 |
PKF Littlejohn |
External Audit |
£ 378.00 |
Expenditure including Clerk’s salary, PAYE and pension approved unanimously.
c. Bank reconciliation for the year to date was approved unanimously.
d. To review spend against budget.
Reviewed.
e. To complete the application for an interest earning bank account.
The application was completed and signed, along with change of details for Cllr Carter.
f. To confirm new LGS payscales.
Confirmed.
g. To receive the External Auditor’s report.
Received as follows: ‘On the basis of our review of Sections 1 and 2 of the Annual Governance and Accountability Return (AGAR), in our opinion the information in Sections 1 and 2 of the AGAR is in accordance with Proper Practices and no other matters have come to our attention giving cause for concern that relevant legislation and regulatory requirements have not been met.’
5. Planning and Tree works
a. Applications Received
None
b. Applications Decided
|
25/0639/HOUS Approved |
Installation of ground mounted solar panels to the rear of the property |
Green Heart 4 High Street Swinderby |
|
25/0738/PNND - prior approval was required and has been approved for the application |
Application under Class Q of the Town and Country Planning (General Permitted Development) Order for prior approval for change of use from agricultural implement store to a dwelling (C3). |
The Bungalow The Piggeries Cow Lane |
6. To consider the Neighbourhood Plan as a true reflection of public views and to authorise.
Following a vote is was unanimously confirmed that the Neighbourhood Plan was a true reflection of public views and would be submitted to NKDC. NKDC would now scrutinise the document and a local vote would follow.
7. To receive feedback from the Lost Village event.
Cllr Marris declared an interest in this item.
There had been no noise complaints received. The closure of one lane of the A46 had caused considerable delays and this would be reported to the organisers. ACTION: G Lloyd.
8. To receive an update on the installation of Wi-Fi at the Village Hall.
The Wi-Fi had been successfully installed, thanks to Cllr Haig and funding received from Lost Village.
There were 3 portals for accessing Wi-Fi: guest, management and merchants.
It was agreed that a plaque should be displayed to acknowledge the funding. ACTION: Cllr Haig and Clerk.
It was suggested that the Parish Council could pay the Wi-Fi subscription rather than paying rent for Parish Council meetings. This would be added to the next agenda.
9. To consider plans for Remembrance Day and Service.
Cllrs Lloyd and Longson would put the flags up and decorate the Church. ACTION: Cllrs Lloyd and Longson
Cllr Carter would speak to the school about the service and laying of the wreath. ACTION: Cllr Carter
A decision would be made at the next meeting regarding the need to purchase a new wreath or to make a donation and use the wreath from last year. ACTION: Clerk
10. To receive an update, and consider quotes for play equipment maintenance, including the zip wire.
Following a vote it was unanimously resolved to pay £1200 for refurbishment of the wood for the zip wire. The work would take 3-4 days and the play area would be closed during the works. The contractor would need to send their risk assessment and method statement to the Clerk. Cllr Gagg would review these documents before work commenced. CiL funding would be used for the work. ACTION: Clerk and Cllr Gagg.
Following a vote it was unanimously resolved that CiL funding would also be used to cover the £12k cost of structural works to the zip wire , swing fixings and snake. Cllr Lloyd would correspond with Eibe and ask for an ongoing maintenance schedule. ACTION: Cllr Lloyd
It was noted that the new Ninja trail had been delayed due to the manufacturer’s high volume of work.
11. To consider constructing a pathway around Jubilee Park.
This matter was deferred until a future meeting. Whisby Quarry would be asked if the playing field was suitable for, and could help them as an area of Biodiversity Net Gain. ACTION: Cllr Lloyd.
12. To consider a path to the station.
It was reported that the landowner had no objection to the path being moved. Cllr Lloyd would write to the footpath officer. ACTION: Cllr Lloyd.
13. To consider renewing the sign on Jubilee Park.
A discussion was held and a draft notice would be sent round for consideration. ACTION: Clerk and Cllr Lloyd.
14. To consider any further possible actions to reduce speeding in the village.
Communication had been received from a resident who was concerned about speeding in the village. A discussion was held about the possibility of adding additional 30mph signs on lampposts. Cllr Longson would look into this and report to the next meeting. ACTION: Cllr Longson.
15. To confirm arrangements for hedge removal and fence installation at the Village Hall carpark.
Heras fencing would be used during removal of the trees and erection of the fencing. Cllrs Gagg and Marris would arrange the heras fencing. ACTION: Cllrs Gagg and Marris
Cllr Marris would arrange timing of the works taking into account bookings of the Village Hall. Cllr Marris would deal with the tree removal. ACTION: Cllr Marris.
Cllr Lloyd would talk to the fence installers. ACTION: Cllr Lloyd
16. Clerk and Councillors Reports (for information only), including a review of actions from minutes and matters that Councillors wish to be brought to the next or subsequent meetings.
No decisions may be made under this section, but councillors may wish to use this to flag up issues.
Cllr Haig reported that the bowls club had held 2 open days that had been attended by approximately 30 people.
Cllr Haig reminded everyone about the quiz night on Friday. A Parish Council team would participate.
Cllr Longson asked about the Reg Ketteringham Award. Cllr Carter reported that proposals had been received.
Cllr Longson reported that a resident was concerned that drivers thought that Cow Lane was one-way. The Clerk would ask Cllr Woodruff about the possibility of a sign. ACTION: Clerk
Cllr Carter reported that the school had 9 children in the reception class for this year.
The Clerk asked for Cllrs views on changing to a gov.uk email for the Clerk and Councillors. Details would be brought to the next meeting for a decision. ACTION: Clerk
17. Correspondence
To note correspondence received.
|
Date |
Received From |
Description |
|
11.08.2025 |
Resident |
Speed in village |
18. Date of next meeting
Parish Council 7.30pm Monday 13th October 2025.
Meeting closed at 9.29pm
Signed………………………………………… Date……………………………..